Bringing a new person onto the team is a big deal, and a thoughtful welcome email can make all the difference in their first impression.
To help you get it right, we're sharing five different welcome email templates. Using a template as a starting point ensures you send a clear, effective message without having to build it from the ground up.
<template>
Subject: Welcome to [*Company Name*], [*New Hire’s Name*]
Dear [*New Hire’s Name*],
On behalf of everyone at [*Company Name*], I would like to extend a formal welcome to the team. We are pleased that you will be joining us in the role of [*Job Title*], and we look forward to the contributions you will bring.
As we have confirmed, your first day is scheduled for [*Start Date*]. Please plan to arrive at our office at [*Start Time*], located at [*Office Address*]. When you arrive, please ask for [*Contact Person’s Name*] at the reception desk.
Your first day will be dedicated to onboarding and introductions. We have a brief schedule prepared, which includes completing your new hire paperwork and meeting with your direct manager, [*Manager’s Name*]. Please remember to bring [*List of Required Documents, e.g., I-9 identification*] with you.
We are excited for you to begin this journey with us. Should you have any questions before your start date, please feel free to reach out.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: So excited to have you join us, [*New Hire’s Name*]!
Hey [*New Hire’s Name*],
The whole team at [*Company Name*] is thrilled to welcome you aboard. We can’t wait for you to get started as our new [*Job Title*] and see the fresh perspective you bring.
Just a quick reminder that your first day is [*Start Date*]. Plan to get here around [*Start Time*]. Our office is at [*Office Address*]—when you arrive, just ask for [*Contact Person’s Name*].
Your first day will be pretty relaxed. We’ll get your setup sorted, introduce you to the team, and grab some coffee. We’ve CC’d your manager, [*Manager’s Name*], and a few teammates so you can see some friendly faces in your inbox.
If you have any questions before then, just shoot us a message. See you soon!
Cheers,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Meet the [*Team Name*] Team, [*New Hire’s Name*]!
Hi [*New Hire’s Name*],
Welcome to the team! We’re excited for you to join us as our new [*Job Title*]. To help you get acquainted before your first day on [*Start Date*], here’s a brief introduction to the people you’ll be working with most closely.
You will be reporting to [*Manager’s Name*], our [*Manager’s Title*]. Your key collaborators will be [*Teammate 1’s Name*], who handles [*Teammate 1’s Responsibility*], and [*Teammate 2’s Name*], who focuses on [*Teammate 2’s Responsibility*]. We’ve CC’d them here so you can connect their names to their emails.
We’ve also attached a team directory that outlines everyone’s roles and how we all fit together. We believe great work is built on strong collaboration, and we’re looking forward to adding your unique perspective to the mix.
Let us know if you have any questions. We’re all looking forward to working with you.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Getting Started in Your New Role as [*Job Title*]
Hi [*New Hire’s Name*],
Welcome to the team. We’re looking forward to you joining us as our new [*Job Title*] on [*Start Date*]. To help you hit the ground running, we wanted to share some information specific to your role.
In your first few weeks, your focus will be on [*Brief Description of Initial Focus, e.g., familiarizing yourself with our design system*]. You will be working primarily with [*List of Key Software/Tools, e.g., Figma, Asana*], so we’ve already set up your accounts. Your first project will involve [*Brief Description of First Project*], which will give you a solid introduction to our workflow.
We’ve also put together some resources to help you get acquainted with our processes, which you can find here: [*Link to Role-Specific Documentation*]. Your manager, [*Manager’s Name*], will walk you through this in more detail during your first week.
We are confident you will make a great addition to the team. If any questions come up, please feel free to reach out.
Best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
<template>
Subject: Your First Week Schedule at [*Company Name*]
Hi [*New Hire’s Name*],
We’re excited for you to join us on [*Start Date*]. To help you settle in smoothly, here’s a look at what your first day will entail.
Please arrive at [*Start Time*] at our office located at [*Office Address*]. When you get here, ask for [*Contact Person’s Name*], who will get you started.
Here’s a brief outline of your schedule:
We’ve designed this schedule to give you a comprehensive introduction without being overwhelming. Our goal is for you to feel comfortable and equipped to begin your work. If you have any questions before you start, please don’t hesitate to reach out.
All the best,
[*Your Name*]
[*Your Position*]
[*Company Name*]
</template>
Once you’ve selected a welcome email template, Flodesk provides the tools to send it beautifully and effectively. Our platform is built to help small businesses manage and grow their email lists. Without needing any coding or design background, you can create, send, and automate emails that connect with your audience and support your business goals.
Thousands of businesses rely on Flodesk to send professional, high-converting emails with ease. We equip you with an intuitive email builder, powerful automation features, and elegant forms. It’s everything you need for effective email marketing, all within a radically simple platform.
A thoughtful welcome email is the first step in building a strong relationship with your new team member. Use these templates as a foundation for a message that is both professional and personal.
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