5 Great Job Transition Email Templates To Copy & Paste

Making a career move is a big deal, and you’ll want to share the news with your network. Whether you're leaving a company, starting a new adventure, or announcing a promotion, a well-crafted email is key.

Leaning on a template takes the pressure off, giving you a solid foundation to write a clear, professional announcement without starting from scratch.

Tips for Writing Job Transition Emails

• Get straight to the point. Your subject line and first sentence should clearly state your news. Avoid vague phrases like “some personal news.” People appreciate clarity.
• Show some gratitude. A quick thank you to your team, mentors, and the company shows class. It keeps doors open and relationships strong.
• Focus on the future. Briefly share what you're moving on to and why you're excited. Keep it positive—this isn't the time or place to air grievances about your old job.
• Make it easy to stay in touch. If you want to keep the connection, provide a way to do so. Your LinkedIn profile is usually the best bet for professional contacts.

Types of Job Transition Email Templates We Will Cover

1. Resignation Announcement Email Template
2. Farewell Message Email Template
3. New Role Introduction Email Template
4. Internal Transfer Notification Email Template
5. Promotion Announcement Email Template

5 Job Transition Email Templates

1) Resignation Announcement Email Template

<template>

Subject: Resignation - [*Your Name*]

Dear [*Manager’s Name*],

Please accept this email as my formal notification that I am resigning from my position as [*Your Position*] at [*Company Name*]. My final day will be [*Your Last Day*], two weeks from today.

I want to thank you for the opportunity to work here for the past [*Length of Employment*]. I’ve genuinely valued my time with the company and appreciate the support I’ve received.

I am committed to making this transition as smooth as possible. Please let me know how I can best assist in handing over my responsibilities in the coming weeks.

I wish you and the company continued success, and I hope our paths cross again in the future.

Sincerely,

[*Your Name*]

</template>

2) Farewell Message Email Template

<template>

Subject: Farewell & Thank You - [*Your Name*]

Hi team,

My last day at [*Company Name*] is [*Your Last Day*], and I wanted to send a note before I go. I’ve truly enjoyed my time here and I’m grateful for the opportunity to have worked with you all.

I’m looking forward to my next role, but I’ll definitely miss our daily collaborations. I’ve learned so much from each of you and appreciate all the support you’ve given me during my [*Length of Employment*] here.

Let’s keep in touch. You can connect with me on LinkedIn [*Your LinkedIn Profile URL*] or reach out via my personal email, [*Your Personal Email Address*].

I wish you and the company all the best.

All the best,

[*Your Name*]

</template>

3) New Role Introduction Email Template

<template>

Subject: Introduction: [*Your Name*], [*Your New Position*]

Hello team,

I’m writing to announce that I am transitioning into my new role as [*Your New Position*], starting [*Start Date*]. I’m excited to continue my journey here at [*Company Name*] in this new capacity.

In this role, I will be focusing on [*briefly describe your new responsibilities*]. I look forward to collaborating with you all in new ways and contributing to our team’s success from a different angle.

My contact information remains the same. Please don’t hesitate to reach out with any questions. I’m eager to get started.

Best,

[*Your Name*]

[*Your New Position*]

</template>

4) Internal Transfer Notification Email Template

<template>

Subject: Internal Transfer - [*Your Name*]

Hi team,

I’m writing to share that I will be transferring to the [*New Department*] department. My last day in my current role as [*Current Position*] will be [*Last Day in Current Role*].

On [*Start Date*], I will begin my new role as [*New Position*]. I’m looking forward to taking on new responsibilities and contributing to the team in this new capacity.

I’ve truly enjoyed my time working with you all in the [*Current Department*] and am grateful for the experience. I’ll be working to ensure a smooth handover of my duties over the next [*number*] weeks.

I’m excited to continue my journey here and collaborate from a new perspective.

Best,

[*Your Name*]

</template>

5) Promotion Announcement Email Template

<template>

Subject: Promotion Announcement - [*Your Name*]

Hi team,

I’m happy to share that I have been promoted to [*New Position*], effective [*Effective Date*].

I’m grateful for this opportunity and for the support I’ve received from all of you during my time as [*Previous Position*]. I’m looking forward to taking on new challenges and contributing to our team’s goals in this new capacity.

Thank you again for your continued collaboration.

Best,

[*Your Name*]

[*Your New Position*]

</template>

What About Using Flodesk?

Once you've personalized these job transition templates, you'll need a platform to send them from. That's where Flodesk comes in. We provide intuitive email marketing tools for small businesses, helping you manage and grow your email list. You can create, send, and automate emails that connect with your audience, with no coding or design skills required.

Our platform gives you access to a straightforward email builder, effective automations, and well-designed forms. Flodesk provides everything you need for your email marketing, just without the usual complexity.

Wrapping Up

Navigating a career change requires clear communication. These templates offer a straightforward starting point for crafting your professional announcements.

When you're ready to send your message, Flodesk provides the tools to design and deliver it effectively. Get started with Flodesk to manage all your professional email communications.