5 Great Business Card Request Email Templates To Copy & Paste

It's time to order new business cards, and sending the right request is the first step. We’ve put together five email templates to help you do just that.

Referring to a template takes the guesswork out of the process. It helps you clearly communicate what you need, ensuring your new cards are exactly right, without the back-and-forth.

Tips for Writing Business Card Request Emails

• Use a clear subject line. A straightforward subject like “Business Card Request - [Your Name]” is easy to spot and tells the recipient exactly what you need at a glance.
• List all your information. Provide every detail you want on the card: full name, title, email, phone number, and so on. Also, specify the quantity you need. This prevents mistakes and follow-up emails.
• Attach design files or examples. If you have a design file, a mockup, or even an image of a card you like, include it. A visual reference is the fastest way to communicate the aesthetic you’re going for.
• State your deadline. If you need the cards by a certain date for an event or meeting, say so. A clear timeline helps the person handling your request prioritize it correctly.
• Clarify the approval process. If a manager or another department needs to approve the design or cost, mention it. This simple heads-up can help streamline the entire process.

Types of Business Card Request Email Templates We Will Cover

1. New Employee Introduction Email Template
2. Business Card Reorder Email Template
3. Design Approval Request Email Template
4. Contact Information Update Email Template
5. Urgent Business Card Request Email Template

5 Business Card Request Email Templates

1) New Employee Introduction Email Template

<template>

Subject: Business Card Request for New Employee - [Your Name]

Hi [Recipient’s Name],

I’m writing to introduce myself. My name is [Your Name], and I’ve just joined the team as the new [Your Position]. I’m looking forward to contributing to the team.

As I get started, I’d like to request an order of business cards. Please use the standard company design and include the following details:

• Full Name: [Your Full Name]
• Title: [Your Position]
• Email: [Your Email Address]
• Phone Number: [Your Phone Number]
• Quantity: [e.g., 250]

Please let me know if you need any other information from my end. Thank you for your help.

Best,

[Your Name]

[Your Position]

</template>

2) Business Card Reorder Email Template

<template>

Subject: Business Card Reorder - [Your Name]

Hi [Recipient’s Name],

I’m writing to request a reorder of my business cards, as my current supply is running low.

All of my information remains the same as on my previous cards. Please order another [Quantity, e.g., 250] for me.

Please let me know if you need anything else from my end. Thank you for your help.

Best,

[Your Name]

[Your Position]

</template>

3) Design Approval Request Email Template

<template>

Subject: Business Card Design Approval - [Your Name/Project Name]

Hi [Recipient’s Name],

I’m writing to get your approval on a new business card design. I’ve attached a proof for your review.

This design aims for a clean layout and clear typography to better reflect our current branding. The goal is a card that is both professional and memorable.

Please look over the attached file and let me know if you have any feedback or if it’s approved for printing. If you have changes, please send them over by [Date] to keep things moving.

Thank you,

[Your Name]

[Your Position]

</template>

4) Contact Information Update Email Template

<template>

Subject: Business Card Update Request - [Your Name]

Hi [Recipient’s Name],

I’m writing to request a new set of business cards, as my contact information has been updated. My [e.g., phone number] has changed.

Please use the following details for the new cards:

• Full Name: [Your Full Name]
• Title: [Your Position]
• Email: [Your Email Address]
• Phone Number: [Your New Phone Number]
• Quantity: [e.g., 250]

Please let me know if you need any other information to process this request. Thank you.

Best,

[Your Name]

[Your Position]

</template>

5) Urgent Business Card Request Email Template

<template>

Subject: Urgent Business Card Request - [Your Name]

Hi [Recipient’s Name],

I’m writing with an urgent request for business cards. I have an upcoming [Event, e.g., conference, client meeting] on [Date] and will need a new set before then.

Please use the standard design with the following information:

• Full Name: [Your Full Name]
• Title: [Your Position]
• Email: [Your Email Address]
• Phone Number: [Your Phone Number]
• Quantity: [e.g., 100]

I understand this is a quick turnaround and appreciate your help in getting this processed. Please let me know if this timeline is possible and if you need anything else from me.

Thank you,

[Your Name]

[Your Position]

</template>

What About Using Flodesk?

Just as these templates streamline your business card requests, Flodesk simplifies your broader email communications. We provide intuitive email marketing tools designed for small businesses, helping you grow your email list and engage your audience. You don't need any coding or design experience to create and automate emails that look professional and drive results.

Our platform is built around a straightforward email builder, powerful automation workflows, and well-designed forms. We give you all the necessary tools for effective email marketing, minus the usual complexity. Join the thousands of businesses that use Flodesk to send emails that are both functional and visually appealing, making every message count.

Wrapping Up

These templates help streamline one part of your professional communication; Flodesk is here to handle the rest. Our platform gives you the tools to create emails that are both functional and well-designed.

Take control of your email marketing with our intuitive builder. Sign up for Flodesk to create emails that look great and get results.