5 Great Reschedule Interview Email Templates To Copy & Paste

Life happens, and sometimes that means you need to reschedule an interview. It can feel a little awkward, but it doesn't have to be.

That's where a solid email template comes in. It gives you a clear and professional way to handle the situation, so you can focus on preparing for the new date.

Tips for Writing Reschedule Interview Emails

• Give a heads-up. As soon as you know you need to move the interview, send the email. Giving as much notice as possible is a simple courtesy that shows you respect their time.
• Keep it simple. You don't need to over-explain. Just state that you need to reschedule and offer a brief, professional reason like a "scheduling conflict" or "personal matter."
• Suggest new times. This is key. Make their life easier by providing a few specific dates and times that work for you. It shows you're proactive and still eager to connect.
• Reiterate your interest. End by making it clear you're still excited about the opportunity. A simple sentence confirming your enthusiasm removes any doubt that you're backing out.

Types of Reschedule Interview Email Templates We Will Cover

1. Candidate Request Reschedule Email Template
2. Employer Request Reschedule Email Template
3. Last-Minute Reschedule Email Template
4. Virtual Interview Reschedule Email Template
5. Follow-Up Reschedule Email Template

5 Reschedule Interview Email Templates

1) Candidate Request Reschedule Email Template

<template>

Subject: Reschedule Request: Interview for [Job Title]

Dear [Hiring Manager's Name],

I am writing to request to reschedule my interview for the [Job Title] position, which is currently scheduled for [Date] at [Time].

Unfortunately, due to a [brief, professional reason, e.g., scheduling conflict], I am no longer available at that time. I am very interested in this opportunity and would appreciate the chance to reschedule.

I am available on [Date 1] at [Time 1] or [Date 2] at [Time 2]. Please let me know if either of these times works for you. I am also happy to accommodate your schedule.

Thank you for your understanding. I look forward to hearing from you.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

2) Employer Request Reschedule Email Template

<template>

Subject: Rescheduling Interview for [Job Title] Position

Dear [Candidate's Name],

I'm writing to request we reschedule your upcoming interview for the [Job Title] position, originally set for [Date] at [Time].

Due to an unforeseen scheduling conflict on our end, we are no longer able to meet at the scheduled time. We sincerely apologize for any inconvenience this may cause.

We were very much looking forward to our conversation and remain enthusiastic about your application. Would you be available to meet on [Date 1] at [Time 1] or [Date 2] at [Time 2]? Please let us know if either of these times works for you, or feel free to suggest another time that fits your schedule.

Thank you for your flexibility. We look forward to speaking with you soon.

Best regards,

[Your Name]

[Your Position]

[Company Name]

</template>

3) Last-Minute Reschedule Email Template

<template>

Subject: Urgent: Reschedule Interview for [Job Title]

Dear [Hiring Manager's Name],

I am writing to request an urgent rescheduling of my interview for the [Job Title] position, scheduled for [Date] at [Time]. I sincerely apologize for the last-minute notice.

Unfortunately, due to a sudden [e.g., personal emergency], I am no longer able to attend our meeting. I am very sorry for any inconvenience this may cause.

I remain very enthusiastic about this opportunity and the possibility of joining your team. I would appreciate the chance to reschedule for a later date.

I am available on [Date 1] at [Time 1] or [Date 2] at [Time 2]. Please let me know if either of these times works for you, or I can adjust to your schedule.

Thank you for your understanding.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

4) Virtual Interview Reschedule Email Template

<template>

Subject: Rescheduling Virtual Interview for [Job Title]

Dear [Hiring Manager's Name],

I am writing to request to reschedule our virtual interview for the [Job Title] position, which is currently scheduled for [Date] at [Time].

Unfortunately, due to a [e.g., technical issue with my setup, scheduling conflict], I am unable to make our scheduled time. I apologize for any inconvenience this may cause.

I remain very interested in this opportunity and would appreciate the chance to reschedule. I am available for a new virtual meeting on [Date 1] at [Time 1] or [Date 2] at [Time 2]. I am also flexible and happy to work around your schedule.

Thank you for your understanding. I look forward to connecting with you soon.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

5) Follow-Up Reschedule Email Template

<template>

Subject: Following Up: Reschedule Request for [Job Title]

Dear [Hiring Manager's Name],

I'm writing to gently follow up on my request to reschedule our interview for the [Job Title] position. I want to ensure you received my previous note and reiterate my strong interest in this opportunity.

To make it easy, I am available on [Date 1] at [Time 1] or [Date 2] at [Time 2]. I am also happy to accommodate a time that is more convenient for you.

Thank you for your understanding. I look forward to connecting soon.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

What About Using Flodesk?

While these templates are perfect for handling individual interview communications, managing email correspondence at scale is where a platform like Flodesk comes in. We provide intuitive email marketing tools built for small businesses, helping you grow and monetize your email list. You can create, send, and automate your communications to engage your audience, with no coding or design skills required.

Our platform is designed to be straightforward, empowering both beginners and experts to send professional, high-converting emails. With an intuitive email builder, effective automations, and clean forms, Flodesk gives you all the necessary components for your email marketing, removing the typical complexity from the process.

Wrapping Up

Effectively managing your communications, like rescheduling an interview, is a key part of building professional relationships. These templates provide a solid foundation for those important conversations.

When you're ready to apply that same level of intention to all your email communications, Flodesk is here to help. Sign up and start creating emails that connect with your audience.