5 Great Commercial Cleaning Email Templates To Copy & Paste

Crafting the right email for your commercial cleaning business can make all the difference in landing your next client.

Having a set of templates on hand streamlines your outreach, ensuring your messages are professional and to the point. We've put together five essential templates to help you get started.

Tips for Writing Commercial Cleaning Emails

• Do your homework.
• A quick look at their website or a walk past their building can give you a specific detail to mention. It shows you’ve put in the effort and aren't just sending a mass email.
• Focus on their space, not your services.
• Instead of listing what you do, talk about the results they'll see. Think: a more productive environment for their team or a welcoming first impression for their customers.
• Keep it scannable.
• Decision-makers are busy. Use short sentences and paragraphs. They should be able to grasp your offer in a 30-second scan.
• Make the call-to-action simple.
• End your email with a clear and low-commitment next step. Suggesting a brief call or offering a no-obligation quote is much more approachable than asking for the contract.

Types of Commercial Cleaning Email Templates We Will Cover

1. Welcome Email Template
2. Service Introduction Email Template
3. Special Offer Email Template
4. Follow-Up Email Template
5. Feedback Request Email Template

5 Commercial Cleaning Email Templates

1) Welcome Email Template

<template>

Subject: Welcome to [Your Company Name]!

Hi [Client Name],

Welcome to [Your Company Name]. We are happy to have you as a client and look forward to providing you with a clean and productive workspace.

This email confirms that your cleaning service is scheduled to begin on [Start Date]. Our team will arrive at [Start Time] at your [Office/Building Name] location.

If you have any specific instructions or questions before our first visit, please feel free to reply to this email or call us directly at [Your Phone Number].

We look forward to working with you.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

2) Service Introduction Email Template

<template>

Subject: A Cleaner Workspace for [Company Name]

Hi [Prospect Name],

I noticed [mention something specific, e.g., the high foot traffic at your downtown location or your recent expansion] and wanted to introduce myself. My name is [Your Name], and I’m with [Your Company Name].

We specialize in creating clean, healthy, and productive environments for businesses like yours. We understand that a pristine workspace makes a significant impact on both your employees and your clients.

Would you be open to a brief call next week to discuss how we can help maintain your space? We can provide a no-obligation quote tailored to your specific needs.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

3) Special Offer Email Template

<template>

Subject: A Special Offer for [Company Name]

Hi [Prospect Name],

To help you maintain a clean and inviting workspace, we're extending a special offer to [Company Name].

For a limited time, we are offering [describe the special offer, e.g., 20% off your first month of service, a complimentary deep clean with a new contract, etc.]. This is a great opportunity to experience the difference a professional cleaning service can make for your team and visitors.

If you're interested, simply reply to this email, or we can schedule a quick call to discuss your needs and provide a detailed quote. This offer is valid until [End Date].

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

4) Follow-Up Email Template

<template>

Subject: Following up from [Your Company Name]

Hi [Prospect Name],

I'm following up on my previous email about our commercial cleaning services. I wanted to see if you had a moment to consider how we might help maintain your space at [Company Name].

A clean environment makes a significant difference for your team and visitors. We specialize in creating tailored cleaning plans that fit the unique needs of each business.

Are you available for a brief chat next week? I can walk you through a no-obligation quote.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

5) Feedback Request Email Template

<template>

Subject: Your feedback on our recent cleaning service for [Company Name]

Hi [Client Name],

We're checking in to see how you found our recent cleaning service at your [Office/Building Name] location. Your feedback is important as it helps us ensure we are consistently meeting your expectations.

Could you take a moment to share your thoughts? A simple reply to this email with any comments you have would be greatly appreciated.

We value your business and your perspective.

Best,

[Your Name]

[Your Position]

[Your Company Name]

[Your Website]

</template>

What About Using Flodesk?

Now that you have these five commercial cleaning email templates, you need an effective way to send and manage them. Flodesk provides intuitive email marketing tools designed for small businesses, helping you grow your client list and manage communications without needing any coding or design experience. You can create, send, and automate emails to engage your audience.

Our platform gives you access to a straightforward email builder, powerful automations, and well-designed forms. Flodesk provides everything you need to run your email marketing, all in one place and without the usual complexity. This allows both beginners and experts to send professional-looking emails in a simple way.

Wrapping Up

These templates provide a solid foundation for your client communications. Now, you need a tool to put them into action consistently and effectively.

Flodesk helps you send well-designed emails that get noticed. You can manage your outreach and grow your business with our intuitive platform, so sign up to get started.