5 Great Touch Base Email Templates To Copy & Paste

Reaching out to reconnect can sometimes feel a bit awkward, but a well-timed touch-base email is a great way to stay top of mind. We're breaking down five different types you can use to nurture your connections.

Having a template on hand takes the guesswork out of what to say, so you can send a beautiful, effective email in minutes.

Tips for Writing Touch Base Emails

• Have a genuine reason to reach out. A generic "just checking in" can fall flat. Instead, mention something specific: a recent article they wrote, a company milestone, or a shared connection. This shows you've put thought into it and aren't just sending a mass email.
• Offer something of value. Before you ask for anything, give something away. This could be a link to a helpful resource, an introduction to someone in your network, or a simple compliment on their recent work. It shifts the dynamic from taking to giving.
• Keep it short and easy to read. Your email should be scannable. Use short sentences and paragraphs. Get to your point quickly and respectfully. Think of it as a friendly note, not a novel.
• Make your call-to-action low-pressure. Instead of a hard ask for a meeting, open the door for a conversation. A simple, "Would love to hear what you're working on these days" or "Let me know if you're open to a quick chat sometime" feels much more relaxed and makes it easier for them to say yes.

Types of Touch Base Email Templates We Will Cover

1. Follow-Up Meeting Email Template
2. Project Update Email Template
3. Networking Connection Email Template
4. Client Check-In Email Template
5. Feedback Request Email Template

5 Touch Base Email Templates

1) Follow-Up Meeting Email Template

<template>

Subject: Great connecting about [Topic of meeting]

Hi [Name],

It was great connecting with you today to discuss [Project or goal]. I’m excited about the potential to collaborate.

To recap our conversation, I will handle [Your action item] by [Date]. Once you’ve had a chance to review, the next step on your end is [Their action item]. I’ve also attached the [Document name] we discussed for your reference.

Please let me know if your understanding of our conversation differs. Otherwise, I look forward to moving this forward.

All the best,

[Your Name]

[Your Title]

[Your Company]

</template>

2) Project Update Email Template

<template>

Subject: Project Update: [Project Name]

Hi [Name],

I’m writing to share a quick update on the [Project Name] project. We’ve made solid progress since our last check-in and are on track with our timeline.

Here’s a brief summary of what we’ve completed: [Brief summary of accomplishments or link to task board]. Our focus for this week is [Next task or milestone], and we expect to have it finished by [Date].

Please let me know if you have any questions. We’ll be in touch again with another update soon.

Best,

[Your Name]

[Your Title]

[Your Company]

</template>

3) Networking Connection Email Template

<template>

Subject: Great meeting you at [Event]

Hi [Name],

It was a pleasure connecting with you at [Event or Location]. I really enjoyed our conversation about [Specific topic you discussed].

I was thinking about what you said regarding [Their project or interest] and thought you might find this [Article, resource, or contact name] interesting. I'd love to stay in touch as you continue your work with [Their company or project].

Let me know if you’re open to a brief chat sometime in the coming weeks.

Best,

[Your Name]

[Your Title]

[Your Company]

</template>

4) Client Check-In Email Template

<template>

Subject: Checking in on [Product/Service]

Hi [Client Name],

I’m writing to check in and see how you're finding [Product/Service] since you came on board. Our goal is to ensure you have everything you need to succeed.

We want to make sure you're getting the most value from it. If you have any questions or could use some guidance on [Specific feature or goal], we're here to help.

Let me know if there’s anything we can do to support you. We're always open to a conversation about your goals.

Best,

[Your Name]

[Your Title]

[Your Company]

</template>

5) Feedback Request Email Template

<template>

Subject: Feedback on your experience with [Project/Product Name]

Hi [Name],

I’m reaching out to ask for your thoughts on [Project/Product Name]. Your feedback is important as we're always looking for ways to improve the experience.

We'd appreciate it if you could share your perspective on [Specific feature or aspect of the project]. We are particularly interested in what you found most useful and any areas where you see opportunities for improvement.

You can reply directly to this email with your thoughts. Your input will help us refine our work moving forward.

Thank you for your time,

[Your Name]

[Your Title]

[Your Company]

</template>

What About Using Flodesk?

Now that you have these five touch-base email templates, Flodesk provides the tools to send them beautifully and effectively. Our platform is designed for small businesses, helping you grow your email list and connect with your audience without needing any coding or design experience. You can create, send, and automate emails that keep your network engaged.

Thousands of businesses use Flodesk to send emails that get results. Our platform includes an intuitive email builder, powerful automations, and well-designed forms, giving you all the necessary components for your email marketing. We provide everything you need to succeed, without the usual complexity.

Wrapping Up

Staying in touch with your network is simple when you have the right words ready to go. These templates provide a solid foundation for maintaining your professional relationships.

Put these templates to work with an email platform designed to make your messages look as good as they sound. Sign up for Flodesk to start sending beautiful, effective emails today.