5 Great Plain Text Email Templates To Copy & Paste

Plain text emails are a surprisingly effective way to connect with your audience. Their simplicity feels personal and direct, making your message stand out in a crowded inbox.

To make it even easier, we've put together five go-to templates for you to use.

Referring to a template gives you a proven structure, so you can focus on your message without starting from a blank page.

Tips for Writing Plain Text Emails

• Keep it personal. Write as if you’re emailing a friend. Use a conversational tone and address your reader directly. This is where plain text shines—it feels like a one-on-one conversation, not a mass broadcast.
• Use simple formatting for emphasis. You don't have buttons, but you can still guide the reader's eye. Use asterisks or dashes for bullet points and add extra line breaks to create space. It keeps things clean and scannable.
• Have one, clear call-to-action. With no flashy graphics, your CTA needs to be crystal clear. State exactly what you want the reader to do and provide a direct link. Don't make them hunt for it.
• Mind your line length. Long, unbroken walls of text are a chore to read. Keep your paragraphs short and your sentences punchy. This makes your email much easier to read, especially on mobile.
• Leverage white space. Think of white space as your design tool. Use it to separate ideas and give your content room to breathe. It makes your email feel less cluttered and more approachable.

Types of Plain Text Email Templates We Will Cover

1. Welcome Email Template
2. Thank You Email Template
3. Reminder Email Template
4. Newsletter Email Template
5. Feedback Request Email Template

5 Plain Text Email Templates

1) Welcome Email Template

<template>

Subject: Welcome to [Your Brand]!

Hi [First Name],

We're so glad you're here. Thanks for joining the [Your Brand] community.

Here’s what you can expect from us: [briefly describe the content and frequency of your emails, e.g., a weekly email with our best marketing tips]. We aim to send only things we think you'll find valuable.

To help you get started, here is [a link to a popular resource, guide, or your login page].

If you have any questions, feel free to reply directly to this email. We read every response.

All the best,

[Your Name]

[Your Title]

</template>

2) Thank You Email Template

<template>

Subject: Thanks for [the specific action]

Hi [First Name],

Just wanted to send a quick note to say thank you for [the specific action, e.g., your recent purchase, downloading our guide]. We really appreciate it.

As a next step, you might find this helpful: [link to a relevant resource or next step].

If you have any questions or feedback, just reply to this email. We'd love to hear from you.

Best,

[Your Name]

[Your Title]

</template>

3) Reminder Email Template

<template>

Subject: Quick reminder: [Event/Deadline]

Hi [First Name],

This is just a friendly reminder that [the event/webinar/deadline] is coming up on [Date] at [Time].

If you need the details or want to join, here is the link: [Link to event/resource].

Let us know if you have any questions by replying to this email.

See you soon,

[Your Name]

[Your Title]

</template>

4) Newsletter Email Template

<template>

Subject: [Your Newsletter Title] | [Month/Issue #]

Hi [First Name],

Welcome to this month's edition of our newsletter. This issue, we're focusing on [main topic or theme].

[Briefly introduce your main article or update here. Share a key insight or ask a question to draw the reader in.]

You can read the full piece here: [Link to your main article or blog post]

Here are a few other things we thought you'd find interesting:

* [Article Title 1]: [Link]
* [Article Title 2]: [Link]
* [Article Title 3]: [Link]

Have any thoughts or questions? Just reply to this email. We read every one.

Cheers,

[Your Name]

[Your Brand]

</template>

5) Feedback Request Email Template

<template>

Subject: Got a minute? Share your thoughts on [Product/Feature]

Hi [First Name],

We're constantly refining [Your Brand/Product], and the best way for us to do that is by listening to you. Your perspective is essential as we work to make our platform better.

We'd love to hear your thoughts on [the specific experience, e.g., our new template library]. Your feedback helps us shape what we build next.

Would you be open to sharing your experience? It's as simple as replying directly to this email or using this link: [Link to survey or feedback form].

Thanks for your help.

Best,

[Your Name]

[Your Title]

</template>

What About Using Flodesk?

These plain text email templates provide a great starting point, and with a platform like Flodesk, sending them is just as simple. Flodesk offers intuitive email marketing tools for small businesses, helping you grow and monetize your email list. You can create, send, and automate emails that engage your audience and drive revenue, with no coding or design skills required.

Trusted by thousands of businesses, our platform helps beginners and experts alike send high-converting emails. With the world’s most intuitive email builder, powerful automations, and beautiful forms, Flodesk gives you everything you need for effective email marketing—without the complexity.

Wrapping Up

Plain text emails offer a direct and personal way to connect with your audience. These templates give you a solid foundation to start crafting your own messages.

Now you have the framework, and Flodesk provides the platform to put it into action. Sign up to start sending emails your subscribers will look forward to opening.