Getting the word out about your next corporate event is the first step to a great turnout. A save-the-date email builds that initial excitement and helps ensure your key attendees are available.
Using a template provides a solid starting point for crafting your message. Here are five different types of save-the-date emails you can adapt for your own event.
<template>
Subject: Save the Date for [Conference Name]
Mark your calendars! We're excited to announce that [Conference Name] will be held on [Date(s)] in [City, State].
This year's conference, themed "[Conference Theme]," is all about bringing together the brightest minds in [Industry] to explore the future of [Topic]. Prepare for insightful keynotes from industry leaders, hands-on breakout sessions, and valuable networking opportunities with peers and innovators.
This is just a heads-up to hold the date. A formal invitation with the full agenda, speaker list, and registration details will be sent your way soon.
We look forward to seeing you there.
Best,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Get Ready for [Product Name]
The wait is almost over. We're preparing to introduce [Product Name], and we wanted you to be among the first to know.
On [Launch Date], we are officially launching our new tool designed to help you [Key Benefit or Problem Solved]. We created it to make [Specific Task] simpler and more effective.
Join us for the official virtual launch event on [Date] at [Time] to see it in action and get your questions answered. This is just a save the date—we'll send a formal invitation soon with a link to join the event and all the details you'll need.
We can't wait to show you what we've been building.
Best,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Save the Date: [Event Name] Networking Mixer
You're invited. We're hosting a networking event on [Date] at [Location], and we'd like you to be there.
This is an opportunity to connect with fellow professionals in the [Industry] space. We're creating a relaxed setting for you to meet peers, share ideas, and build valuable relationships outside of the office.
Consider this a heads-up to block off your calendar. A formal invitation with an RSVP link and further details will follow soon.
We hope to see you there.
Best,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Save the Date for the [Workshop Name] Workshop
Get ready to sharpen your skills. We're hosting a hands-on workshop, [Workshop Name], on [Date] at [Location].
This interactive session is designed to help you master [Skill or Topic]. You'll work directly with [Instructor Name or Description] and leave with practical knowledge you can apply immediately. We'll focus on [Key Takeaway or Project] so you can walk away with tangible results.
This is just a preliminary notice to save the date. We'll send a formal invitation soon with the full agenda and registration information.
Best,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Save the Date: [Company Name]'s Annual Meeting
It's that time of year again. Please save the date for the [Company Name] Annual Meeting on [Date] at [Location].
This meeting is an important opportunity to reflect on our collective achievements from the past year and outline our strategic direction for [Year]. We will review our annual performance, discuss key initiatives, and share our vision for the future.
This is a preliminary notice to ensure you can mark your calendar. A formal invitation with a detailed agenda, proxy materials, and instructions on how to attend will be sent shortly.
We look forward to your participation.
Best,
[Your Name]
[Your Title]
[Company Name]
</template>
Once you have your save-the-date message ready, Flodesk provides the tools to send it effectively. We designed our platform to help small businesses manage and grow their email lists. You can create, send, and automate your campaigns without needing any coding or design experience, making it simple to engage your audience and drive revenue.
More than 100,000 businesses trust Flodesk to handle their email marketing. We equip both beginners and seasoned users with an intuitive email builder, powerful automations, and clean forms. Our platform gives you everything you need for effective email marketing, stripped of the unnecessary complexity, so you can focus on creating high-converting campaigns with ease.
A well-crafted save-the-date email sets the stage for a successful corporate event. Use these templates as a starting point to build anticipation and ensure your guests are ready for the formal invitation.
Now that you have the right message, it's time to send it. Sign up for Flodesk to start creating and sending your event emails today.
