5 Great Payment Request Email Templates To Copy & Paste

Let's talk about one of the most important parts of running your business: getting paid.

To make it simple, we're sharing five payment request email templates designed to help you secure your earnings with confidence and style.

Referring to a template removes the guesswork, ensuring your communication is always clear and effective.

Tips for Writing Payment Request Emails

• Nail the subject line. Be direct. Instead of a generic “Following up,” use something like “Invoice [Number] from [Your Business Name]” or “Payment due for [Project Name].” It’s clear, searchable, and gets straight to the point.
• Attach the invoice, always. Don’t make your clients hunt for the invoice in another system. Attach the PDF directly to the email. It’s a small step that makes a big difference and helps you get paid faster.
• Reiterate the key details. Even if they’re in the invoice, restate the essentials in the email body: the total amount due, the due date, and the service it’s for. Clarity prevents confusion and delays.
• Make paying easy. Give them options. Whether it's a direct payment link, bank transfer details, or a portal login, spell out exactly how they can pay you. The fewer clicks, the better.
• Keep it strictly business. It can be tempting to get personal, especially with late payments, but don't. Keep the tone professional and focused on the facts of the transaction. This protects your client relationship and makes sure the focus stays on getting your work paid for.

Types of Payment Request Email Templates We Will Cover

1. Invoice Reminder Email Template
2. Overdue Payment Email Template
3. Payment Confirmation Email Template
4. Subscription Renewal Email Template
5. Final Notice Email Template

5 Payment Request Email Templates

1) Invoice Reminder Email Template

<template>

Subject: Gentle Reminder: Invoice [Invoice Number] from [Your Business Name]

Hi [Client Name],

This is a friendly reminder that payment for invoice #[Invoice Number], for the amount of [Amount Due], is due on [Due Date]. This payment is for [Service/Product Provided].

The original invoice is attached for your reference. You can complete the payment via [Payment Method and Link].

If you have any questions or have already sent the payment, please feel free to disregard this notice. Thank you!

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

2) Overdue Payment Email Template

<template>

Subject: Action Required: Invoice [Invoice Number] is Overdue

Hi [Client Name],

This email is to notify you that payment for invoice #[Invoice Number], which was due on [Due Date], is now overdue. The outstanding balance is [Amount Due] for [Service/Product Provided].

We have attached the original invoice again for your records. Prompt payment is appreciated. You can settle the invoice by using [Payment Method and Link].

If payment has already been sent, please disregard this notice. If you have any questions or concerns, please let us know.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

3) Payment Confirmation Email Template

<template>

Subject: Payment Received for Invoice [Invoice Number]

Hi [Client Name],

We're writing to confirm that we have successfully received your payment of [Amount Paid] for invoice #[Invoice Number].

This payment covers [Service/Product Provided], and your account is now up to date. A copy of the paid invoice is attached for your records.

Thank you for your business. We appreciate it.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

4) Subscription Renewal Email Template

<template>

Subject: Your [Subscription Plan Name] Subscription Renews Soon

Hi [Client Name],

This is a heads-up that your subscription to [Subscription Plan Name] is scheduled to renew on [Renewal Date].

To ensure uninterrupted access, we will charge [Renewal Amount] to the card we have on file. If your payment details are up to date, no action is needed from you.

Should you need to update your billing information or manage your subscription, you can do so in your account settings: [Link to Account Settings].

We appreciate you being a part of our community.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

5) Final Notice Email Template

<template>

Subject: URGENT: Final Notice for Overdue Invoice [Invoice Number]

Hi [Client Name],

This is our final attempt to contact you regarding the overdue payment for invoice #[Invoice Number], which was due on [Due Date]. The outstanding balance is [Amount Due] for [Service/Product Provided].

Please be advised that failure to settle this amount by [Final Payment Date] will result in [Consequence, e.g., suspension of services, late fees, account being sent to collections].

The original invoice is attached for your immediate review. Please make the payment now to avoid further action. You can settle the invoice here: [Payment Method and Link].

If you believe this notice was sent in error or have already made the payment, please contact us immediately.

Sincerely,

[Your Name]

[Your Position]

[Your Company Name]

</template>

What About Using Flodesk?

While these five payment request email templates are a great starting point, Flodesk provides the tools to automate and streamline these communications. We offer an intuitive email marketing platform for small businesses, helping you manage and grow your email list. Without needing any coding or design experience, you can create, send, and automate emails that connect with your audience and support your revenue goals.

Flodesk is trusted by more than 100,000 businesses, from beginners to experts, who want to send professional, high-converting emails in a straightforward way. Using our email builder, powerful automations, and well-designed forms, we give you everything required for effective email marketing, just without the complexity.

Wrapping Up

Clear communication is key to getting paid promptly, and these templates are your starting point. They ensure your payment requests are professional and direct, helping you maintain positive client relationships while securing your income.

Ready to put these communications on autopilot? Flodesk empowers you to build and automate your payment request emails with an intuitive, design-forward platform. Sign up for Flodesk to streamline your invoicing process and get back to what you do best.