5 Great Interviewer No-Show Email Templates To Copy & Paste

It's a real bummer when an interviewer doesn't show up for your scheduled chat. You've prepped, you're ready to go, and then... crickets. So, what's the right next move?

Having a solid email template on hand takes the guesswork out of following up. It helps you stay professional and get the answers you need without the added stress.

Tips for writing Interviewer No-Show Emails

• Keep your subject line simple and clear. Something like "Following up on our interview" works perfectly. It’s neutral and gets straight to the point without any drama.
• Give them the benefit of the doubt. Start your email with a positive and understanding tone. Life happens—tech glitches, calendar mix-ups, emergencies. A little grace goes a long way and keeps the door open.
• Include all the key details. Gently remind them of the scheduled time, date, and the position you were interviewing for. This helps them quickly figure out what went wrong on their end.
• Be proactive about rescheduling. Don't just ask what happened. Show you're still keen by suggesting a couple of new times you're available. This makes it super easy for them to get something back on the calendar.
• Attach your resume again. It's a simple, helpful gesture. It saves the recruiter from having to dig through their inbox and puts your qualifications front and center once more.

Types of Interviewer No-Show Email Templates we will cover

1. Reschedule Request Email Template
2. Apology and Reschedule Email Template
3. Follow-Up Email Template
4. Confirmation Reminder Email Template
5. Cancellation Notice Email Template

5 Interviewer No-Show Email Templates

1) Reschedule Request Email Template

<template>

Subject: Following up on our interview for the [Job Title] position

Hi [Interviewer’s Name],

I'm writing to follow up on our scheduled interview for the [Job Title] position on [Date] at [Time].

I understand that things can come up unexpectedly. I was looking forward to our conversation and remain very interested in the opportunity at [Company Name], so I'd like to reschedule.

Please let me know if you're available on [Date] at [Time] or [Date] at [Time]. I'm also happy to work around your schedule if another time is better.

I've reattached my resume for your convenience and look forward to connecting soon.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

2) Apology and Reschedule Email Template

<template>

Subject: Apology and Reschedule: Interview for [Job Title] position

Hi [Interviewer’s Name],

Please accept my apologies for the mix-up regarding our scheduled interview for the [Job Title] position on [Date].

I was logged on at [Time] but it seems we missed each other. I sincerely apologize if there was any confusion on my end with the timing or details.

My interest in the role and [Company Name] remains strong, and I was looking forward to our conversation. I would appreciate the chance to reschedule.

Would you be available on [Date] at [Time] or [Date] at [Time]? I am flexible and happy to work around your schedule.

Thank you for your understanding.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

3) Follow-Up Email Template

<template>

Subject: Following up again regarding the [Job Title] position

Hi [Interviewer’s Name],

I'm writing to follow up on my previous email. I hope you’re having a productive week.

I wanted to check in one last time about rescheduling our interview for the [Job Title] position. My interest in the opportunity at [Company Name] is still high, and I was eager to discuss how my skills could benefit your team.

If your priorities have shifted or you've decided to move forward with other candidates, I understand completely. Please let me know if you'd still like to connect.

All the best,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

4) Confirmation Reminder Email Template

<template>

Subject: Confirming our interview for the [Job Title] position

Hi [Interviewer’s Name],

I'm writing to quickly confirm our upcoming interview for the [Job Title] position on [Date] at [Time].

I'm looking forward to our conversation and learning more about the opportunity at [Company Name]. Please let me know if there are any changes to the schedule or if you need anything from me beforehand.

Looking forward to connecting soon.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

5) Cancellation Notice Email Template

<template>

Subject: Withdrawing my application for the [Job Title] position

Hi [Interviewer’s Name],

I am writing to formally withdraw my application for the [Job Title] position, following our scheduled interview on [Date] at [Time].

After our missed connection, I have decided to focus on other opportunities. I wish you and [Company Name] the best of luck in finding a candidate who is a great fit for your team.

Thank you for your consideration up to this point.

All the best,

[Your Name]

[Your Phone Number]

[Your Email Address]

</template>

What about using Flodesk?

While these interviewer no-show email templates offer a solid foundation, managing all your professional communications can be streamlined with the right platform. Flodesk provides intuitive email tools for small businesses, helping you grow your list and engage your audience effectively.

You don't need a background in coding or design to create and automate emails that resonate with your audience. Our platform is built to help you manage your email marketing in a straightforward way. With an intuitive email builder, powerful automations, and clean forms, Flodesk gives you everything you need for effective email marketing, without the complexity.

Wrapping up

Handling professional communications, like following up after a missed interview, is simpler with the right tools. Flodesk is designed to help you manage your emails with clarity and style.

Ready to elevate your email communications? Sign up for Flodesk to get started.