So, you were all set for your interview, but the interviewer was a no-show. It happens, and how you follow up can set you apart.
This is where having a solid template comes in. It takes the guesswork out of writing a professional follow-up, letting you handle the situation with confidence.
<template>
Subject: Following up on our interview for the [Job Title] role
Hi [Interviewer Name],
I was looking forward to our scheduled interview today for the [Job Title] position and wanted to follow up. I’ve already double-checked the time and meeting link on my end to make sure I had it right.
I understand that things can get hectic, and I’m still very interested in this opportunity with [Company Name]. I’m confident that my experience in [mention 1-2 key skills] would be a valuable addition to your team.
To make rescheduling easy, here are a few times I am available:
If none of these times work, please let me know what’s best for your schedule. I’m happy to be flexible.
Looking forward to connecting soon.
Best regards,
[Your Name]
[Your Phone Number]
[Link to your portfolio or LinkedIn profile]
</template>
<template>
Subject: Apology for missing our interview for the [Job Title] role
Hi [Interviewer Name],
Please accept my sincere apologies for missing our scheduled interview today for the [Job Title] position. This was due to [briefly explain the reason, e.g., a technical issue, a sudden emergency], and I take full responsibility for the mix-up.
I was genuinely looking forward to discussing the role and remain very interested in the opportunity to join [Company Name]. I believe my experience with [mention 1-2 key skills] would be a great asset to your team.
If you are still open to it, I would appreciate the chance to reschedule. I’ve made sure my calendar is clear and have listed a few available times below:
Thank you for your understanding.
Best regards,
[Your Name]
[Your Phone Number]
[Link to your portfolio or LinkedIn profile]
</template>
<template>
Subject: Following up: Interview for the [Job Title] role
Hi [Interviewer Name],
I’m writing to follow up on my previous email about our interview for the [Job Title] position, which was scheduled for [Original Interview Date].
I’m still enthusiastic about the role and the possibility of joining [Company Name]. I wanted to check in and see if you’re still interested in rescheduling.
If your hiring timeline has changed, I completely understand. Either way, I’d appreciate a quick update when you have a moment.
Best regards,
[Your Name]
[Your Phone Number]
[Link to your portfolio or LinkedIn profile]
</template>
<template>
Subject: Confirming our interview for the [Job Title] role
Hi [Interviewer Name],
I’m writing to quickly confirm our interview for the [Job Title] position scheduled for [Date] at [Time, including time zone].
I’m looking forward to our conversation and discussing how my experience can contribute to [Company Name]. Please let me know if there are any changes to the schedule from your end.
Best regards,
[Your Name]
[Your Phone Number]
[Link to your portfolio or LinkedIn profile]
</template>
<template>
Subject: Cancellation of interview for the [Job Title] role
Hi [Interviewer Name],
I am writing to withdraw my application for the [Job Title] position and cancel our interview scheduled for [Date] at [Time, including time zone].
This was not an easy decision, but I have accepted another role that is a better fit for my career goals at this time. I sincerely appreciate you taking the time to consider my application and providing me with this opportunity.
Thank you again for your time and consideration. I wish you and [Company Name] all the best in finding the right candidate for the position.
Best regards,
[Your Name]
[Your Phone Number]
[Link to your portfolio or LinkedIn profile]
</template>
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