5 Great Employment Verification Email Templates To Copy & Paste

Writing an employment verification email doesn't have to be a puzzle. We're walking you through five different templates to help you handle any request that lands in your inbox.

Using a template is a great way to make sure your response is clear, professional, and includes all the necessary details.

Tips for Writing Employment Verification Emails

• Get consent first. Before you share anything, make sure you have written permission from the employee. This is a non-negotiable step for protecting their privacy and keeping everything above board.
• Stick to the facts. Your role is simply to verify employment, not to give a performance review. Only confirm the information requested, which is typically just their job title and dates of employment.
• Use a direct subject line. A subject like “Employment Verification for [Employee Name]” gets straight to the point and helps your email land in the right hands without getting lost.
• Briefly state your authority. A quick line explaining who you are, such as “As the HR Manager at [Company Name]...”, establishes that you’re qualified to provide the information.
• Keep it brief and professional. These emails are transactional. Provide the necessary details, sign off, and you’re done. There’s no need for extra fluff.

Types of Employment Verification Email Templates We Will Cover

1. Job Offer Verification Email Template
2. Employment Confirmation Email Template
3. Reference Check Email Template
4. Salary Verification Email Template
5. Work Experience Verification Email Template

5 Employment Verification Email Templates

1) Job Offer Verification Email Template

<template>

Subject: Employment Offer Verification for [Employee Name]

Dear [Requesting Party Name],

This email is to confirm that [Employee Name] has accepted an offer of employment with [Your Company Name].

Their position will be [Job Title], with a start date of [Start Date].

Please let us know if you require any further information.

Best regards,

[Your Name]

[Your Title]

[Company Name]

[Your Email Address]

</template>

2) Employment Confirmation Email Template

<template>

Subject: Employment Confirmation for [Employee Name]

Dear [Requesting Party Name],

This email is to confirm that [Employee Name] is currently employed at [Your Company Name] in the position of [Job Title].

Their employment with us began on [Start Date].

Please let us know if you require any further information.

Best regards,

[Your Name]

[Your Title]

[Company Name]

[Your Email Address]

</template>

3) Reference Check Email Template

<template>

Subject: Reference for [Employee Name]

Dear [Requesting Party Name],

This email is in response to your reference request for [Employee Name].

I can confirm that [Employee Name] was employed at [Your Company Name] as a [Job Title] from [Start Date] to [End Date].

During their time with us, they were responsible for [mention a key responsibility or two] and were a valued contributor to our team. They consistently demonstrated strong skills in [mention a relevant skill, e.g., project management, client communication].

Please let me know if you have any specific questions about their role or contributions here.

Best regards,

[Your Name]

[Your Title]

[Company Name]

[Your Email Address]

</template>

4) Salary Verification Email Template

<template>

Subject: Salary Verification for [Employee Name]

Dear [Requesting Party Name],

This email is to confirm the salary information for [Employee Name], as requested.

We can verify that [Employee Name] is employed at [Your Company Name] as a [Job Title] with an annual salary of [Annual Salary]. Their employment began on [Start Date].

Should you need any additional details, please feel free to reach out.

Best regards,

[Your Name]

[Your Title]

[Company Name]

[Your Email Address]

</template>

5) Work Experience Verification Email Template

<template>

Subject: Work Experience Verification for [Employee Name]

Dear [Requesting Party Name],

This email is to confirm the work experience of [Employee Name] during their time at [Your Company Name].

We can confirm that [Employee Name] was employed with us from [Start Date] to [End Date] as a [Job Title].

In this role, their primary responsibilities included [briefly describe key duties, e.g., managing client accounts, developing marketing campaigns, etc.].

If you need any more specific details about their role or tenure here, please let me know.

Best regards,

[Your Name]

[Your Title]

[Company Name]

[Your Email Address]

</template>

What About Using Flodesk?

Once you have the right employment verification template, you need a reliable tool to send and manage your communications. Flodesk offers intuitive email marketing tools for small businesses, helping you handle your correspondence effortlessly. Without needing any coding or design skills, you can create, send, and automate emails that look professional and get the job done.

Trusted by over 100,000 businesses, our platform gives you everything required for effective email marketing without the complexity. With a straightforward email builder, powerful automations, and clean forms, Flodesk helps beginners and experts alike send clear, high-converting emails in a simple way.

Wrapping Up

With these templates, you're equipped to handle any employment verification request professionally and efficiently. Having the right framework helps you communicate with clarity.

Put these templates into action with a platform designed for clear communication. Sign up for Flodesk to start sending emails that look as professional as they read.