5 Great Remittance Advice Email Templates To Copy & Paste

Confirming a payment with a remittance advice email is a simple way to keep your business communications clear and professional. It’s a key part of maintaining good relationships with vendors and suppliers.

Using a template for these emails ensures you include all the essential details consistently and quickly, saving you time and effort.

Tips for Writing Remittance Advice Emails

• Nail the subject line. Cut to the chase. Your vendor needs to know what the email is about instantly. A simple, clear format like “Payment Advice: [Your Company Name] - Invoice [Invoice Number]” is spot-on and helps them find it later.
• Itemize the payment. If your payment covers more than one invoice, list each one out. Include the invoice number and the amount paid for each. This simple breakdown prevents confusion and saves everyone a follow-up email.
• Attach proof of payment. This is a simple step that makes a big difference. Including a screenshot or PDF of the transaction confirmation provides immediate verification for their records and shows you’re thorough.
• Keep it clean and focused. A remittance advice email has a single purpose. Skip the marketing banners, elaborate signatures, or other distractions. A clean, straightforward design ensures your message is clear and looks professional.

Types of Remittance Advice Email Templates We Will Cover

1. Payment Confirmation Email Template
2. Invoice Reminder Email Template
3. Payment Received Email Template
4. Overdue Payment Email Template
5. Payment Acknowledgment Email Template

5 Remittance Advice Email Templates

1) Payment Confirmation Email Template

<template>

Subject: Payment Confirmation for Invoice [Invoice Number]

Hi [Vendor Name],

This email confirms that we have sent a payment of [Amount] on [Date] for invoice [Invoice Number].

The payment was made via [Payment Method] and should reflect in your account within [Number] business days. We have attached the transaction receipt for your records.

Please let us know if you have any questions or when you have received the payment.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

2) Invoice Reminder Email Template

<template>

Subject: Reminder: Invoice [Invoice Number] Due [Due Date]

Hi [Client Name],

This is a friendly reminder that invoice [Invoice Number] for [Amount] is due on [Due Date]. We’ve attached a copy for your convenience.

If you have any questions, please let us know. If you’ve already made the payment, thank you, and you can disregard this message.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

3) Payment Received Email Template

<template>

Subject: We've Received Your Payment for Invoice [Invoice Number]

Hi [Client Name],

This is to confirm we have successfully received your payment of [Amount] for invoice [Invoice Number]. Your account is now up to date.

We appreciate your prompt payment and look forward to our next project together.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

4) Overdue Payment Email Template

<template>

Subject: Action Required: Invoice [Invoice Number] is Overdue

Hi [Client Name],

This email is a follow-up regarding invoice [Invoice Number], which was due on [Due Date]. Our records show that we haven't received the payment of [Amount] yet.

The invoice is now [Number of Days] days past due. We’ve attached another copy for your convenience.

Please let us know if there’s an issue with the payment or if you have any questions. We ask that you settle this invoice at your earliest convenience.

Thank you,

[Your Name]

[Your Position]

[Your Company Name]

</template>

5) Payment Acknowledgment Email Template

<template>

Subject: Acknowledgment of Invoice [Invoice Number]

Hi [Vendor Name],

This email is to acknowledge that we have received your invoice [Invoice Number] for [Amount].

We have scheduled the payment, and you can expect it to be processed on or around [Scheduled Payment Date]. We will send a separate confirmation email once the payment has been sent from our end.

Please let us know if any of these details are incorrect. Otherwise, we’ll be in touch soon.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

What About Using Flodesk?

While the five templates above provide a solid foundation for your remittance communications, Flodesk can help you manage and automate these emails with ease. We provide intuitive email marketing tools designed for small businesses, allowing you to build and manage your email list effectively. You can create, send, and automate your communications without needing any background in coding or design, helping you connect with your audience and support your business operations.

Our platform is built around a straightforward email builder, powerful automation workflows, and well-designed forms. This combination gives you the tools to handle your email marketing from start to finish. We aim to remove the usual complexity, giving both beginners and experienced users a clear path to sending professional and effective emails that look great.

Wrapping Up

Using clear and consistent templates for your remittance advice emails helps maintain professional relationships with your vendors. This simple step ensures all necessary information is communicated effectively.

Flodesk helps you manage and automate these communications with an intuitive platform designed for small businesses. Sign up to start sending emails that support your operations.