5 Great Employee Survey Email Templates To Copy & Paste

Getting honest feedback from your team is crucial, and a well-designed survey email is the best way to start that conversation. It can be the difference between a few replies and the genuine insights you need.

Relying on a template helps you get the tone and structure right, every time. We’ve outlined five essential employee survey email templates to help you connect with your team.

Tips for Writing Employee Survey Emails

• State the time commitment. Be direct about how long the survey will take. A quick “This 5-minute survey” sets clear expectations and respects your team's time.
• Explain the purpose. Don't just ask for feedback; tell them what you'll do with it. Briefly explain how their input will shape specific decisions or improvements. People are more willing to help when they see the impact.
• Clarify anonymity. This is a big one. If the survey is anonymous, say so upfront to encourage honest answers. If it's not, be transparent about who will see the responses.
• Set a firm deadline. A clear closing date creates a natural sense of urgency. It helps your team prioritize the task and ensures you get responses in a timely manner.
• Send a follow-up. A single, friendly reminder a day or two before the deadline can make a huge difference. It catches anyone who meant to respond but got sidetracked.

Types of Employee Survey Email Templates We Will Cover

1. Engagement Survey Email Template
2. Feedback Request Email Template
3. Satisfaction Survey Email Template
4. Onboarding Survey Email Template
5. Exit Survey Email Template

5 Employee Survey Email Templates

1) Engagement Survey Email Template

<template>

Subject: Share Your Thoughts: [*Company Name*] Engagement Survey

Hi [*Employee Name*],

It’s time for our annual engagement survey, and your perspective is essential. Your feedback provides a clear picture of our company culture and work environment, helping us understand what we’re doing well and where we can improve.

The survey is completely anonymous to ensure honest feedback and will take about [*number*] minutes to complete. Please share your thoughts by [*Date*].

You can access the survey here: [*Link to Survey*]

Thank you for taking the time to help us make [*Company Name*] a better place to work.

Best,

[*Your Name*]

[*Your Position*]

[*Company Name*]

</template>

2) Feedback Request Email Template

<template>

Subject: Your Feedback on [*Project/Initiative Name*]

Hi [*Employee Name*],

We’re currently working on [*Project/Initiative Name*], and your perspective is important to us. As someone directly involved, your insights will help us refine the final outcome.

This survey is focused and will take no more than [*number*] minutes to complete. Your feedback will directly influence how we move forward with [*specific aspect of the project*]. All responses are confidential.

Please share your thoughts by [*Date*].

You can access the survey here: [*Link to Survey*]

Thank you for your contribution.

Best,

[*Your Name*]

[*Your Position*]

[*Company Name*]

</template>

3) Satisfaction Survey Email Template

<template>

Subject: How Are We Doing? Your Feedback on Job Satisfaction

Hi [*Employee Name*],

We want to ensure your experience at [*Company Name*] is a positive one. To help us understand what’s working and what isn’t, we’ve put together a brief satisfaction survey.

This survey covers topics like work-life balance, your role, and overall job satisfaction. It will take about [*number*] minutes to complete, and your responses are completely confidential. Your honest feedback is what helps us create a better work environment for everyone.

Please complete the survey by [*Date*] to ensure your voice is heard.

You can find the survey here: [*Link to Survey*]

Thank you for helping us improve.

Best,

[*Your Name*]

[*Your Position*]

[*Company Name*]

</template>

4) Onboarding Survey Email Template

<template>

Subject: Welcome Aboard! Your Onboarding Feedback

Hi [*Employee Name*],

Now that you’ve had some time to settle in, we’d love to hear about your onboarding experience. Your feedback is key to helping us refine our process for future new hires.

This brief survey will take about [*number*] minutes and covers your first few weeks, from training to getting to know the team. Your responses are confidential and will be used to improve our onboarding program.

Please share your thoughts by [*Date*].

You can find the survey here: [*Link to Survey*]

We appreciate you taking the time to help us make the welcoming experience at [*Company Name*] even better.

Best,

[*Your Name*]

[*Your Position*]

[*Company Name*]

</template>

5) Exit Survey Email Template

<template>

Subject: Your Feedback as You Depart [*Company Name*]

Hi [*Employee Name*],

As you prepare to move on from [*Company Name*], we’d appreciate it if you could share some final thoughts on your experience here. Your perspective is important for us to understand what we do well and where we can improve.

This exit survey is a chance to provide honest, confidential feedback about your time with us. It will take about [*number*] minutes to complete, and your insights will directly help us shape a better environment for your colleagues.

Please complete the survey before your last day, [*Date*].

You can access the survey here: [*Link to Survey*]

Thank you for your contributions to [*Company Name*]. We wish you the best in your future endeavors.

Best,

[*Your Name*]

[*Your Position*]

[*Company Name*]

</template>

What About Using Flodesk?

With these five employee survey email templates ready to go, Flodesk provides the tools to send them with confidence. We offer an intuitive email marketing platform that helps small businesses manage and grow their email lists. You can create, send, and automate communications that engage your team—no coding or design skills required.

Trusted by over 100,000 businesses, Flodesk simplifies email marketing for beginners and experts alike. Our platform includes a straightforward email builder, powerful automations, and well-designed forms, giving you everything you need for effective email marketing. We remove the complexity so you can focus on sending professional emails that get results.

Wrapping Up

Clear communication starts with the right framework, and these templates give you a reliable starting point for gathering employee feedback.

Flodesk provides the platform to send these surveys and manage your internal communications effectively. Sign up to start sending emails that connect with your team.