Gathering 360-degree feedback is a powerful way to foster growth, and the email you send to kick things off is more important than you might think.
Referring to a template takes the guesswork out of the process. It gives you a proven structure so you can communicate clearly and get the valuable insights you need.
Explain the purpose. Don't assume everyone knows what 360 feedback is. Briefly state the goal—is it for professional development, a performance review, or team improvement? A clear purpose frames the request as a constructive exercise, not just another task.
Clarify confidentiality. This is a big one. Be upfront about whether feedback is anonymous. Honesty builds trust and encourages reviewers to provide candid, valuable insights. State it plainly so there’s no guesswork.
Guide the reviewer. Instead of a vague request for "any feedback," ask targeted questions. Focus on specific competencies like leadership, communication, or collaboration. This gives reviewers a clear direction and ensures you get the actionable information you need.
Outline the next steps. Let people know what will happen with their feedback. Will it be compiled into a report? Discussed in a one-on-one? Knowing their input is part of a larger process shows you value their time and perspective.
<template>
Subject: Your Self-Assessment for the 360 Feedback Cycle
Hi [*Recipient Name*],
As we begin our 360-degree feedback cycle, your first step is to complete a self-assessment. This is a dedicated space for you to reflect on your performance, contributions, and areas for development over the past [*Time Period, e.g., quarter, year*].
Your perspective is the foundation of this process. Thoughtful self-reflection provides essential context for the feedback you'll receive from others and helps guide your professional growth conversation.
Please complete your assessment by [*Date*]. You can access the form here: [*Link to Assessment Form*].
After the deadline, your self-assessment will be confidentially compiled with feedback from your colleagues. We will then schedule a meeting to review the complete report with you.
Thank you for your thoughtful participation.
Best,
[*Your Name*]
[*Your Title*]
</template>
<template>
Subject: Invitation to Provide Feedback for [*Peer's Name*]
Hi [*Recipient Name*],
We're kicking off our 360-degree feedback process, and we invite you to share your perspective on working with [*Peer's Name*]. Your insights as a colleague are essential for providing a well-rounded view of their contributions and collaboration.
The feedback you provide will be shared [*Anonymously/Non-anonymously*] to support [*Peer's Name*]'s professional development. Please focus on specific examples related to areas like communication, teamwork, and problem-solving to make the feedback as helpful as possible.
The form should take about [*Estimated Time, e.g., 10-15 minutes*] to complete. Please submit your thoughts by [*Date*] via this link: [*Link to Feedback Form*].
Thank you for helping your colleague grow.
Best,
[*Your Name*]
[*Your Title*]
</template>
<template>
Subject: Feedback Request for [*Employee's Name*]'s 360 Review
Hi [*Manager's Name*],
We are initiating the 360-degree feedback process for [*Employee's Name*], and your input as their manager is a critical part of this review.
Your perspective on [*Employee's Name*]'s performance, alignment with team goals, and overall contribution is invaluable. We ask that you provide specific examples related to their key responsibilities and developmental opportunities.
Your feedback will be shared [*Anonymously/Non-anonymously*] and will be used to build a comprehensive development plan. The form should take around [*Estimated Time, e.g., 15-20 minutes*] to complete.
Please submit your feedback by [*Date*] using this link: [*Link to Feedback Form*].
Thank you for your leadership in this important process.
Best,
[*Your Name*]
[*Your Title*]
</template>
<template>
Subject: Your Feedback for [*Manager's Name*]'s 360 Review
Hi [*Recipient Name*],
We are gathering 360-degree feedback for [*Manager's Name*], and your perspective as a direct report is incredibly valuable.
This is your opportunity to share insights on your experience with [*Manager's Name*]'s leadership. Your feedback helps us understand their strengths and identify areas for growth in how they support you and the team. We encourage you to focus on specific examples related to their communication, guidance, and overall management style.
Your feedback will be kept completely [*Anonymously/Non-anonymously*]. Our goal is to create a supportive environment where honest and constructive input can be shared safely.
The feedback form should take about [*Estimated Time, e.g., 10-15 minutes*] to complete. Please share your thoughts by [*Date*] via this link: [*Link to Feedback Form*].
Thank you for taking the time to contribute to this important process.
Best,
[*Your Name*]
[*Your Title*]
</template>
<template>
Subject: Your 360 Feedback Summary is Ready
Hi [*Recipient Name*],
The 360-degree feedback cycle is now complete. We've compiled the input from your self-assessment, peers, manager, and direct reports into a comprehensive summary report.
This report is designed to give you a well-rounded view of your contributions and highlight opportunities for your professional growth. We encourage you to review it with an open and reflective mindset.
You can access your confidential report here: [*Link to Summary Report*].
The next step is to schedule a meeting with [*Manager's Name or HR Rep's Name*] to discuss the insights and create a development plan together. We will reach out shortly to coordinate a time.
We look forward to supporting your growth.
Best,
[*Your Name*]
[*Your Title*]
</template>
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With these templates, you have the framework for clear and effective 360-degree feedback communication. The right tool makes all the difference in putting them into action.
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