5 Great Resignation Email Templates To Copy & Paste

So, you're ready to move on to your next big thing. The only thing standing between you and your new adventure is writing that resignation email.

Figuring out what to say can be tricky, but you don't have to start from scratch. Using a template helps you strike the right tone and include all the necessary details, making sure you leave your current role gracefully.

Tips for Writing Resignation Emails

• Get straight to the point. Your subject line should be clear and simple, like "Resignation - Your Name." In the first paragraph, state your intention to resign and specify your last day. There's no need to bury the lead.
• Keep it positive. This email becomes part of your permanent record with the company, so don't use it as a chance to vent. A brief thank you for the opportunity goes a long way in preserving professional relationships.
• Offer to help with the transition. Show that you're committed to a smooth handover. Mentioning that you'll document your processes or help train your replacement is a professional courtesy that leaves a great final impression.
• Follow up with a conversation. The email is the official notice, but it shouldn't be the only communication. Plan to speak with your manager directly. A real conversation is more respectful and personal than an email alone.

Types of Resignation Email Templates We Will Cover

1. Formal Resignation Email Template
2. Immediate Resignation Email Template
3. Short Notice Resignation Email Template
4. Thankful Resignation Email Template
5. Relocation Resignation Email Template

5 Resignation Email Templates

1) Formal Resignation Email Template

<template>

Subject: Resignation - [Your Name]

Dear [Manager’s Name],

Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day], which is two weeks from today's date.

Thank you for the professional and personal development opportunities you have provided me during my time here. I have valued my work with the team and appreciate the experience I've gained in this role.

I am dedicated to ensuring a smooth transition during my final two weeks. I am available to assist with delegating my responsibilities and training my replacement. Please let me know how I can best support this process.

I wish you and [Company Name] continued success in the future.

Sincerely,

[Your Name]

[Your Position]

</template>

2) Immediate Resignation Email Template

<template>

Subject: Resignation - [Your Name] - Effective Immediately

Dear [Manager’s Name],

Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective immediately.

Due to [e.g., a personal emergency or unforeseen circumstances], I am unable to provide the standard two-week notice. I sincerely apologize for any inconvenience my abrupt departure may cause.

Please let me know the process for returning company property and any final paperwork I need to complete. I will do my best to ensure a smooth handover of any outstanding materials.

I wish you and the company the very best moving forward.

Sincerely,

[Your Name]

[Your Position]

</template>

3) Short Notice Resignation Email Template

<template>

Subject: Short Notice Resignation - [Your Name]

Dear [Manager’s Name],

Please accept this email as notification that I am resigning from my position as [Your Position] at [Company Name]. My last day will be [Your Last Day].

I understand that this notice is shorter than the standard two weeks, and I sincerely apologize for any inconvenience this may cause. I am committed to making this transition as seamless as possible and will dedicate my remaining time to ensuring a smooth handover of my responsibilities.

Thank you for the opportunity to be a part of the team. I wish you and [Company Name] all the best for the future.

Sincerely,

[Your Name]

[Your Position]

</template>

4) Thankful Resignation Email Template

<template>

Subject: Resignation - [Your Name]

Dear [Manager’s Name],

Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last day will be [Your Last Day].

I am writing with a great deal of gratitude for the opportunity to have worked here for the past [Number of Years]. I’ve truly valued my time at [Company Name] and appreciate the support I’ve received from you and the team. The experience I've gained, especially in areas like [Mention a specific skill or project], has been invaluable to my professional development.

I am committed to ensuring a smooth handover of my duties before I leave. I am more than willing to help document my processes and train my replacement during my final two weeks.

Thank you again for everything. I wish you and the company continued success, and I hope our paths cross again in the future.

Best regards,

[Your Name]

[Your Position]

</template>

5) Relocation Resignation Email Template

<template>

Subject: Resignation - [Your Name]

Dear [Manager’s Name],

Please accept this email as notification of my resignation from my role as [Your Position] at [Company Name]. My final day will be [Your Last Day]. I am resigning because my family and I are relocating to [New City/State/Country].

I want to thank you for the opportunity to work here. I've genuinely enjoyed my time at [Company Name] and am grateful for the skills and experiences I've gained. I am committed to ensuring a smooth transition before my departure and am happy to assist in documenting my responsibilities and training my replacement over the next two weeks.

I wish you and the company all the best for the future. Thank you again for the wonderful opportunity.

Sincerely,

[Your Name]

[Your Position]

</template>

What About Using Flodesk?

While these templates help you craft the perfect resignation email, Flodesk provides the tools for all your other professional and business email needs. We offer intuitive email marketing tools designed for small businesses, helping you grow and monetize your email list. You don't need any coding or design experience to create, send, and automate emails that connect with your audience and generate revenue.

Join over 100,000 businesses who use our platform to send effective, well-designed emails. With our straightforward email builder, powerful automations, and clean forms, Flodesk gives you everything you need for successful email marketing, minus the usual complexity.

Wrapping Up

Leaving a job gracefully is a key part of managing your career, and a well-written resignation email sets the right tone.

For all your other email needs, Flodesk provides the tools to communicate effectively. Sign up to start creating and sending emails that connect with your audience.