5 Great Request Email Templates To Copy & Paste

Asking for something over email doesn't have to be complicated. We're breaking down five essential request email templates to help you get your message across clearly and confidently.

Using a template as your starting point takes the guesswork out of writing, so you can focus on what really matters—your request.

Tips for writing Request Emails

• Be direct in your subject line.A vague subject like "Quick question" gets ignored. Try "Request for feedback on Q3 proposal" instead. It tells them exactly what you need and why you're in their inbox.
• State your request clearly and early.Don't make them hunt for it. After a brief, friendly opening, get right to the point. This respects their time and makes it more likely you'll get a "yes."
• Make it easy to say yes.The less work they have to do, the better. If you're asking for a meeting, suggest a few specific times. If you need feedback on a document, link directly to it. Remove every possible barrier.
• Provide context and a deadline.Briefly explain why you need it and when you need it by. A quick sentence like, "Your feedback on this by EOD Thursday will help us finalize the client presentation," gives them a reason to prioritize your request and a clear timeframe.

Types of Request Email Templates we will cover

1. Meeting Request Email Template
2. Feedback Request Email Template
3. Information Request Email Template
4. Collaboration Request Email Template
5. Payment Request Email Template

5 Request Email Templates

1) Meeting Request Email Template

<template>

Subject: Meeting Request: [Topic of Discussion]

Hi [Recipient’s Name],

I’m writing to request a brief meeting to discuss [Topic of Discussion]. I’d like to [briefly explain the goal of the meeting, e.g., get your input on the new design mockups, align on our Q4 strategy].

Would you be available for a [duration, e.g., 15-minute] call sometime next week? My schedule is open at [suggest 2-3 specific times and dates]. If those times don’t work, please let me know what does.

Looking forward to connecting.

Best,

[Your Name]

[Your Position]

</template>

2) Feedback Request Email Template

<template>

Subject: Feedback on [Project/Document Name]

Hi [Recipient’s Name],

I’m writing to ask for your feedback on the [Project/Document Name]. I've just completed the [e.g., first draft, latest version] and would appreciate your perspective.

You can access it here: [Link to Document/Project]. I'm specifically looking for your thoughts on [mention 1-2 specific areas, e.g., the user flow, the clarity of the copy]. Your insights would be a great help in refining it.

Would you be able to share your feedback by [Date or Day]? This will help us stay on track for our [mention next step or deadline].

Thanks in advance for your time and input.

Best,

[Your Name]

[Your Position]

</template>

3) Information Request Email Template

<template>

Subject: Information Request: [Specific Information Needed]

Hi [Recipient’s Name],

I’m writing to request some information regarding [Project or Topic].

Could you please provide me with [clearly state the specific information you need, e.g., the latest sales figures, the contact details for the vendor]? This will help me [explain why you need the information and what you'll do with it, e.g., complete the Q3 report, move forward with the contract].

If you have this information readily available, please send it over when you have a moment. If someone else is the right person to ask, could you please point me in their direction?

Thanks for your help.

Best,

[Your Name]

[Your Position]

</template>

4) Collaboration Request Email Template

<template>

Subject: Collaboration on [Project Name]

Hi [Recipient’s Name],

I’m reaching out about [Project Name/Initiative], and I think your expertise in [Recipient's Area of Expertise] could be a great fit. I’ve been following your work and believe we could create something impactful together.

The project's goal is to [briefly describe the project's objective]. I envision us collaborating on [describe the specific task or area of collaboration]. I believe your contribution would bring a valuable perspective and help us [mention a mutual benefit, e.g., achieve a stronger outcome, reach a new audience].

Would you be open to a brief chat next week to explore this idea? Let me know if you’re interested, and we can find a time that works.

Best,

[Your Name]

[Your Position]

</template>

5) Payment Request Email Template

<template>

Subject: Payment Request for Invoice [Invoice Number]

Hi [Client’s Name],

This email is a friendly reminder that payment for invoice [Invoice Number], which totals [Amount Due], is due on [Due Date].

I’ve attached the invoice to this email for your records. You can complete the payment via [Payment Method, e.g., online portal link, bank transfer].

Please let me know if you have any questions. We appreciate your business.

Best,

[Your Name]

[Your Position]

</template>

What about using Flodesk?

While these request email templates offer a solid foundation, the right tool can take your email communication to the next level. Flodesk is designed to help small businesses manage and grow their email lists without the hassle. You can build, send, and automate your campaigns without writing a single line of code, allowing you to focus on connecting with your audience.

Our platform gives you everything you need for successful email marketing, all in one place. From our intuitive email builder to powerful automation workflows and beautiful forms, we make it simple for anyone to send emails that look great and get results. We're here to help you build your business through email, removing the technical barriers so your message can shine.

Wrapping up

These templates give you a starting point for clear communication. Your tools should make sending those messages just as straightforward.

Flodesk is designed to help you send well-designed emails that connect with your audience. Sign up and see how our platform can support your business.