5 Great Recruiter Follow Up Email Templates To Copy & Paste

Knowing what to say after you've applied for a job or finished an interview can be tricky. A well-timed follow-up email can make all the difference, keeping you top of mind with recruiters.

That's where having a solid template comes in handy. It gives you a starting point, so you can craft a clear and confident message without overthinking it.

Tips for Writing Recruiter Follow Up Emails

• Keep your subject line clear.Recruiters are juggling dozens of candidates. Make their life easier with a subject line they can search for, like "Following up on the Product Designer role." It's direct and helps them find your original application or interview notes fast.
• Add a piece of value.Instead of just asking for an update, add something new to the conversation. Maybe you saw a recent company press release or read an article that relates to the role. A quick mention shows you're genuinely engaged and still thinking about the position.
• Be concise.Your follow-up should be scannable. A few short sentences are enough to get your point across. Respect their time, and they'll appreciate the gesture.
• Remind them why you're a fit.Briefly connect one of your key skills to a specific need of the role you discussed. It’s a subtle way to remind them of your conversation and why you're the right person for the job.

Types of Recruiter Follow Up Email Templates We Will Cover

1. Interview Thank You Email Template
2. Application Status Update Email Template
3. Rejection Feedback Email Template
4. Offer Acceptance Email Template
5. Networking Connection Email Template

5 Recruiter Follow Up Email Templates

1) Interview Thank You Email Template

<template>

Subject: Thank you - Interview for the [Job Title] role

Hi [Recruiter Name],

Thank you for your time today. I really enjoyed our conversation about the [Job Title] position and learning more about the team at [Company Name].

Our discussion about [mention a specific topic from the interview] was especially insightful, and it reinforced my interest in bringing my experience with [mention a relevant skill] to your team. I'm confident that my background would be a great fit for the challenges you outlined.

I am excited about this opportunity and look forward to hearing about the next steps. Please let me know if you need any additional information from me.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your Portfolio or LinkedIn]

</template>

2) Application Status Update Email Template

<template>

Subject: Following up on my application for the [Job Title] position

Hi [Recruiter Name],

I hope you’re having a good week. I'm writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Application].

I am still very interested in this role and the opportunity to bring my skills in [mention a relevant skill] to the team at [Company Name].

I was hoping you could provide a quick update on the status of my application. Please let me know if there is any additional information I can provide.

Thank you for your time and consideration.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your Portfolio or LinkedIn]

</template>

3) Rejection Feedback Email Template

<template>

Subject: Quick question regarding the [Job Title] position

Hi [Recruiter Name],

Thank you for letting me know about your decision regarding the [Job Title] position. I appreciate you taking the time to update me.

While I was looking forward to the possibility of joining the team, I respect your decision. If you have a moment, I would be grateful for any feedback you might have on my application or interview. Any insights you could share would be very helpful for my professional development as I continue my job search.

I remain interested in [Company Name] and would appreciate it if you would keep me in mind for future opportunities that may be a better fit.

Thank you again for your time and consideration.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your Portfolio or LinkedIn]

</template>

4) Offer Acceptance Email Template

<template>

Subject: Offer Acceptance - [Job Title]

Hi [Recruiter Name],

I am writing to formally accept the offer for the [Job Title] position at [Company Name]. I am very excited about the opportunity to join your team.

As we discussed, I accept the starting salary of [Salary] with a start date of [Start Date]. I look forward to contributing to the team and applying my skills to [mention a specific project or goal discussed].

Please let me know what the next steps are regarding paperwork and onboarding. I am eager to get started.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your Portfolio or LinkedIn]

</template>

5) Networking Connection Email Template

<template>

Subject: Connecting from [Event/Platform where you met]

Hi [Recruiter Name],

It was a pleasure connecting with you at [Event Name or Platform]. I really enjoyed our conversation about [mention a specific topic you discussed] and have been thinking about it since.

I’ve been following [Company Name] for a while and am particularly interested in your team's work on [mention a specific project or area of their work]. I'm currently exploring new opportunities in [Your Field] and would value the chance to learn more about your experience and the culture at [Company Name].

Would you be open to a brief 15-minute chat in the coming weeks? I am flexible and happy to work around your schedule.

Thank you for your time.

Best regards,

[Your Name]

[Your Phone Number]

[Your Email Address]

[Link to your Portfolio or LinkedIn]

</template>

What About Using Flodesk?

Once you've personalized these recruiter follow-up templates, you'll need a reliable way to send them. Flodesk provides intuitive email marketing tools designed for small businesses, helping you manage and monetize your email list. You don't need any coding or design experience to create, send, and automate emails that connect with your audience and support your professional goals.

Trusted by thousands of businesses, our platform helps both beginners and experts send well-designed, effective emails in a straightforward way. With an intuitive email builder, capable automations, and functional forms, Flodesk gives you the necessary tools for your email marketing, without the usual complexity.

Wrapping Up

Having the right words ready for your follow-up can make a significant impact on your job search. These templates provide a clear foundation, helping you communicate professionally and stay on the recruiter's radar.

When you're ready to send your message, Flodesk offers the tools to do it with style and confidence. Sign up today to start sending emails that look as good as they sound.