5 Great Proposal Follow-Up Email Templates To Copy & Paste

You’ve hit send on that beautiful proposal. The next step—the follow-up—is just as important, but figuring out the right words can feel like a challenge.

That's where having a go-to template comes in. It removes the guesswork and helps you craft a clear, confident message quickly.

Tips for Writing Proposal Follow-Up Emails

• Nail the subject line. Forget generic phrases like “Following up.” Be direct and clear. Replying to the original proposal email is often the best way to keep everything in one thread. If you start a new one, try something like, “A quick question about the [Project Name] proposal.”
• Remind them of the value, briefly. You don’t need to re-pitch your entire proposal. Just connect back to their main goal. A simple line like, “Hoping to help you get that new welcome sequence launched,” is a great reminder of the outcome they’re looking for.
• Make your call-to-action specific. Vague questions get vague answers. Instead of “Let me know your thoughts,” make it easy for them to respond. Ask a direct question like, “Are you free for a quick 15-minute chat on Thursday to walk through the timeline?”
• Add a little something extra. This small touch can make a big difference. If it feels right, provide more value by linking to a relevant case study or a helpful article. It shows you’re invested in their success and keeps the conversation moving forward.

Types of Proposal Follow-Up Email Templates We Will Cover

1. Reminder Proposal Email Template
2. Feedback Request Email Template
3. Decision Inquiry Email Template
4. Additional Information Email Template
5. Thank You Email Template

5 Proposal Follow-Up Email Templates

1) Reminder Proposal Email Template

<template>

Subject: Following up on the [*Project Name*] proposal

Hi [*Client Name*],

I’m writing to follow up on the proposal for [*Project Name*] I sent over on [*Date*]. I wanted to make sure it landed in your inbox and see if you had a chance to review it.

We’re excited about the possibility of helping you [*restate their main goal, e.g., launch your new email sequence*] and are here to answer any questions you might have about the timeline or deliverables.

Are you free for a quick chat sometime next week to discuss the next steps?

Best,

[*Your Name*]

[*Your Title*]

[*Your Company*]

</template>

2) Feedback Request Email Template

<template>

Subject: Your feedback on the [*Project Name*] proposal

Hi [*Client Name*],

I hope you’ve had a moment to look over the proposal for [*Project Name*].

Your feedback at this stage is incredibly helpful. I’d love to hear your initial thoughts—did the proposed plan align with what you had in mind, and were there any areas you’d like to explore further? Your perspective will help us make sure we’ve tailored it perfectly to your goals.

Let me know what you think when you have a chance.

Best,

[*Your Name*]

[*Your Title*]

[*Your Company*]

</template>

3) Decision Inquiry Email Template

<template>

Subject: Regarding a decision on the [*Project Name*] proposal

Hi [*Client Name*],

I’m writing to follow up on the proposal for [*Project Name*] and to see if you and your team have reached a decision.

We are ready to move forward as soon as you are. If there are any final questions we can answer to help with the decision-making process, please let us know. We want to ensure you have everything you need.

Do you have an idea of when a decision might be made?

Best,

[*Your Name*]

[*Your Title*]

[*Your Company*]

</template>

4) Additional Information Email Template

<template>

Subject: More information on the [*Project Name*] proposal

Hi [*Client Name*],

Following up on our conversation, I wanted to share some additional details about [*specific area of the proposal*] to give you a clearer picture.

Here’s a [*link to case study, portfolio, or detailed breakdown*] that illustrates how we’ve helped other clients achieve [*similar goal*]. I thought it might be helpful as you consider the proposal.

Let me know if this helps or if any other questions come up. I’m happy to provide more context.

Best,

[*Your Name*]

[*Your Title*]

[*Your Company*]

</template>

5) Thank You Email Template

<template>

Subject: Thank you regarding the [*Project Name*] proposal

Hi [*Client Name*],

Thank you for the update and for choosing to move forward with us on the [*Project Name*] proposal. We are genuinely excited to partner with you and help bring your vision to life.

We are ready to begin and will be in touch shortly with the next steps to get everything officially started. Our goal is to make this process seamless for you.

We look forward to working together.

Best,

[*Your Name*]

[*Your Title*]

[*Your Company*]

</template>

What About Using Flodesk?

Once you have these proposal follow-up templates ready, Flodesk provides the tools to send and manage them effectively. We offer intuitive email marketing for small businesses, designed to help you grow your email list and turn it into revenue. You don't need any coding or design experience to create, send, and automate emails that connect with your audience.

Our platform is built on the idea that email marketing should be simple. With an easy-to-use email builder, powerful automations, and well-designed forms, Flodesk gives you all the necessary components for effective email marketing, minus the usual complexity. It's a straightforward way for both beginners and seasoned marketers to send emails that look good and get results.

Wrapping Up

Effective follow-up is crucial, and these templates give you a clear starting point for every scenario. They remove the guesswork so you can focus on building client relationships.

Now, put these templates into action with an email platform designed for simplicity and impact. Sign up for Flodesk to start sending emails that help grow your business.