So, you've filled the position. Now comes the part that no one looks forward to: letting the other candidates know.
We've put together five different "position no longer available" email templates to make this process simple and professional.
Using a template ensures you can send a clear and considerate message without having to start from scratch each time.
<template>
Subject: Update on your application for the [*Job Title*] position
Dear [*Candidate Name*],
Thank you for taking the time to interview for the [*Job Title*] position at [*Company Name*]. We genuinely appreciate you sharing your experience with us.
After careful consideration, we have decided to move forward with another candidate for this role. This was a difficult decision, as we had the opportunity to meet with many qualified individuals like yourself.
We will keep your resume on file for future openings. We wish you the best in your job search and hope our paths cross again.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Update on the [*Job Title*] Position at [*Company Name*]
Dear [*Candidate Name*],
Thank you for your interest in the [*Job Title*] position and for taking the time to speak with our team.
We wanted to let you know that the position has now been filled. We met with many talented people throughout this process, which made the final decision a challenging one.
We were impressed with your background and would like to keep your application on file for future opportunities that may be a good fit. Please let us know if you are comfortable with that.
We wish you all the best in your job search.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Your application for the [*Job Title*] role
Dear [*Candidate Name*],
Thank you for your interest in the [*Job Title*] position at [*Company Name*]. We wanted to provide you with an update on the status of your application.
After careful review, we have decided not to move forward with your candidacy at this time. We received a large number of applications, and the selection process was highly competitive.
We encourage you to keep an eye on our careers page for future openings that may align with your skills and experience. We appreciate you taking the time to apply and wish you success in your job search.
Sincerely,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: An update on the [*Job Title*] position
Dear [*Candidate Name*],
Thank you again for your interest in the [*Job Title*] position at [*Company Name*] and for taking the time to meet with our team.
We're reaching out to let you know that we have decided to close this position and will not be moving forward with the hiring process at this time. This decision is due to a change in our internal priorities and is not a reflection of your skills or experience.
We were impressed by your background and would like to keep your information on file for future roles that may be a better fit. We will reach out if such an opportunity arises.
We wish you the best in your job search.
All the best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Regarding the [*Job Title*] opportunity
Dear [*Candidate Name*],
Thank you for your interest in the [*Job Title*] opportunity at [*Company Name*] and for taking the time to connect with us.
We are writing to inform you that this particular opportunity is no longer available. This decision is due to a shift in our internal hiring priorities and is by no means a reflection of your skills or experience.
We genuinely enjoyed our conversation and would like to keep your information for future consideration. We will be in touch if another role that aligns with your background opens up.
We wish you all the best in your job search.
Regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
Sending these "position no longer available" emails is straightforward with the right platform. Flodesk provides intuitive email marketing tools designed for small businesses, helping you manage and grow your email list with ease. You can create, send, and automate your communications without any background in coding or design, helping you connect with your audience effectively.
Our platform is built to help both beginners and seasoned users send well-designed, effective emails. With an intuitive email builder, capable automations, and attractive forms, Flodesk gives you all the necessary components for your email marketing. We provide a comprehensive solution that removes the usual complexity.
Letting candidates know a position is filled is a crucial part of the hiring process. Using a clear, professional template respects everyone's time and maintains your company's reputation.
Flodesk helps you send well-designed emails to manage these communications effectively. Sign up to start sending emails that look as good as they read.
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