5 Great Payment Reminder Email Templates To Copy & Paste

Asking for money can be awkward. That's why we've put together five payment reminder email templates to help you get paid on time.

Using a template takes the guesswork out of what to say, so you can send your reminder with confidence.

Tips for Writing Payment Reminder Emails

• Keep the subject line clear. A subject line like “Friendly Reminder: Invoice #1234 is due Friday” is direct and helpful. It tells your client exactly what to expect before they even open the email.
• Include all the key details. Don't make your client dig through old emails. State the invoice number, the amount due, and the due date upfront. Clarity is kindness.
• Make it easy to pay. This is crucial. Always include a direct link or a button that takes them straight to the payment page. The fewer clicks it takes, the more likely you are to get paid on the spot.
• Adjust your tone. The tone of your first reminder should be different from your third. Start with a friendly, gentle nudge. If the invoice becomes more overdue, your tone can become more firm and direct while remaining professional.
• Automate your follow-ups. Set up a workflow to automatically send reminders. This saves you the mental energy of tracking who has and hasn't paid, and it ensures your reminders go out on time, every time.

Types of Payment Reminder Email Templates We Will Cover

1. Friendly Reminder Email Template
2. Overdue Payment Email Template
3. Final Notice Email Template
4. Payment Confirmation Email Template
5. Subscription Renewal Email Template

5 Payment Reminder Email Templates

1) Friendly Reminder Email Template

<template>

Subject: Friendly Reminder: Invoice #[Invoice Number] is due on [Due Date]

Hi [Client Name],

This is a quick reminder that invoice #[Invoice Number] for [Amount Due] is due on [Due Date]. This invoice is for [Description of Services/Products].

You can view the invoice and pay it directly through this link: [Link to Invoice]

If you’ve already sent the payment, please disregard this email. Let us know if you have any questions. We appreciate your business.

Thanks,

[Your Name]

[Your Position]

[Your Company Name]

</template>

2) Overdue Payment Email Template

<template>

Subject: Action Required: Invoice #[Invoice Number] is Overdue

Hi [Client Name],

This is a follow-up regarding invoice #[Invoice Number] for [Amount Due], which was due on [Due Date]. Our records indicate that this payment is now overdue.

We understand that things can get busy. You can access the invoice and submit your payment here: [Link to Invoice]

If you've already sent the payment, please disregard this message. If you're having any trouble with the payment or have questions about the invoice, please let us know.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

3) Final Notice Email Template

<template>

Subject: FINAL NOTICE: Invoice #[Invoice Number] is Seriously Overdue

Hi [Client Name],

This is our final attempt to contact you regarding invoice #[Invoice Number] for [Amount Due], which was due on [Due Date]. Our records show this payment is now significantly overdue.

To avoid service interruption and the application of late fees, please submit your payment immediately. Your account will be suspended if payment is not received within [Number of Days, e.g., 3 days].

You can pay the invoice here: [Link to Invoice]

If you have already sent the payment or believe this is an error, please contact us right away.

Sincerely,

[Your Name]

[Your Position]

[Your Company Name]

</template>

4) Payment Confirmation Email Template

<template>

Subject: We've Received Your Payment for Invoice #[Invoice Number]

Hi [Client Name],

This is to confirm we've successfully received your payment of [Amount Paid] for invoice #[Invoice Number]. Thank you for your prompt payment.

Your receipt is attached for your records. You can also view your updated account status here: [Link to Account/Dashboard]

We appreciate your business and look forward to continuing to work with you.

Best,

[Your Name]

[Your Position]

[Your Company Name]

</template>

5) Subscription Renewal Email Template

<template>

Subject: Your [Subscription Plan Name] Subscription is Renewing Soon

Hi [Client Name],

This is a heads-up that your [Subscription Plan Name] subscription is set to automatically renew on [Renewal Date].

To ensure your access to [Key Feature 1] and [Key Feature 2] continues without interruption, we will charge [Renewal Amount] to the card we have on file. No action is needed on your part if you'd like to continue with your current plan.

If you need to update your billing information or wish to make changes to your subscription, you can do so from your account settings: [Link to Account Settings]

We're glad to have you with us.

[Your Name]

[Your Position]

[Your Company Name]

</template>

What About Using Flodesk?

While these payment reminder templates provide a solid foundation, sending and tracking them manually can be time-consuming. Flodesk streamlines this entire process. We provide intuitive email marketing tools designed for small businesses, helping you grow your list and monetize it. You can create, send, and automate your communications to engage your audience and drive revenue, all without needing any technical or design expertise.

Our platform gives you everything required for effective email marketing, minus the complexity. With a straightforward email builder, powerful automations, and well-designed forms, both beginners and experts can send beautiful, high-converting emails. Join the thousands of businesses that use Flodesk to handle their email marketing in a remarkably simple way.

Wrapping Up

Getting paid on time is essential, and these templates are designed to make those conversations easier.

Flodesk helps you automate these reminders and more, so you can focus on your business. Sign up to get started.