5 Great Pay Raise Email Templates To Copy & Paste

Asking for a pay raise can be tricky, but it's a conversation worth having when you've earned it.

Referring to a template can help you frame your request effectively. It provides a solid starting point to clearly outline your accomplishments and make a compelling case for your new salary.

Tips for Writing Pay Raise Emails

• Time it right. Send your email when your contributions are top of mind—like after a big project win or during performance reviews.
• Lead with value. Jump right in with your key accomplishments. Use concrete examples and metrics to demonstrate your impact on the company's success.
• Know your number. Research the market rate for your position and experience level. A data-backed request shows you've done your homework and are serious about your growth.
• Be direct with your ask. Clearly state the new salary you're requesting. This avoids ambiguity and makes it easier for your manager to respond.
• Propose the next step. End by suggesting a brief meeting to discuss your request in more detail. This keeps the momentum going.

Types of Pay Raise Email Templates We Will Cover

1. Performance-Based Raise Email Template
2. Cost of Living Raise Email Template
3. Promotion Raise Email Template
4. Market Adjustment Raise Email Template
5. Annual Review Raise Email Template

5 Pay Raise Email Templates

1) Performance-Based Raise Email Template

<template>

Subject: Discussing my performance and compensation

Dear [*Manager’s Name*],

I am writing to formally request a review of my current salary. I am proud of my contributions over the past [*time period, e.g., year or quarter*] and believe my performance warrants a compensation increase.

In my role as [*Your Position*], I have consistently focused on driving results. For example, I led the [*name of project or initiative*], which resulted in [*quantifiable outcome, e.g., a 10% increase in customer retention*]. I also streamlined [*name of a process*], improving team efficiency by [*specific metric, e.g., 15%*]. These accomplishments, along with my day-to-day work, have directly contributed to the team's success.

Based on my performance and the value I've added, I am requesting a new annual salary of $[*New Salary Amount*]. This figure reflects my expanded responsibilities and contributions to the company.

I am enthusiastic about my future here and am committed to continuing to deliver high-quality work. Would you be available for a brief meeting next week to discuss this further?

Best regards,

[*Your Name*]

[*Your Position*]

</template>

2) Cost of Living Raise Email Template

<template>

Subject: Cost of Living Salary Adjustment Request

Dear [*Manager’s Name*],

I am writing to formally request a review of my current salary in light of the recent increase in the cost of living. Over the past [*time period, e.g., year*], rising inflation has impacted the purchasing power of my current compensation.

I remain dedicated to my role and to contributing to our team's objectives. To ensure my salary remains aligned with the current economic conditions, I am requesting a cost of living adjustment. Based on my research of inflation rates and local economic data, I believe a new annual salary of $[*New Salary Amount*] would be appropriate.

I am committed to my long-term growth at [*Company Name*] and am confident in my ability to continue delivering value. Would you be available to discuss this further sometime next week?

Best regards,

[*Your Name*]

[*Your Position*]

</template>

3) Promotion Raise Email Template

<template>

Subject: Discussing compensation for my new role as [*New Position Title*]

Dear [*Manager’s Name*],

I am writing to follow up on our conversation about my promotion to [*New Position Title*]. I am very excited about this new opportunity and eager to take on the increased responsibilities that come with it.

With this promotion, I will be responsible for [*mention 1-2 key new responsibilities*]. In light of these expanded duties and the market standards for this role, I would like to discuss my new compensation. Based on my research and the scope of the new position, I am proposing an annual salary of $[*New Salary Amount*].

I am confident that I can make a significant impact in this new capacity. Would you be available sometime next week to discuss this and finalize the details of my new compensation package?

Best regards,

[*Your Name*]

[*Your New Position Title*]

</template>

4) Market Adjustment Raise Email Template

<template>

Subject: Salary review based on market research

Dear [*Manager’s Name*],

I am writing to request a review of my current salary. I’ve recently researched compensation trends for a [*Your Position*] with my level of experience in [*Your City/Region*], and the data suggests my current salary is below the typical market rate.

I am dedicated to my role here and to contributing to [*Company Name*]’s goals. To ensure my compensation is competitive and aligns with industry standards, I would like to request an adjustment. Based on my research, an annual salary of $[*New Salary Amount*] would better reflect the current market value for my position.

I am excited about my future with the company and am committed to continuing to grow in my role. Would you be open to a brief meeting next week to discuss this?

Best regards,

[*Your Name*]

[*Your Position*]

</template>

5) Annual Review Raise Email Template

<template>

Subject: Preparing for my annual review

Dear [*Manager’s Name*],

As I prepare for our upcoming annual review, I’ve been reflecting on my contributions over the past year. I am writing to formally request that we discuss my compensation as part of that conversation.

This year, I’ve focused on [*mention a key area of focus, e.g., improving our design workflow*]. I’m particularly proud of my work on [*name of project or initiative*], which resulted in [*quantifiable outcome, e.g., a 20% increase in team productivity*]. I also played a key role in [*describe another accomplishment*], which has positively impacted our team's goals.

In light of these achievements and my consistent performance throughout the year, I would like to request a new annual salary of $[*New Salary Amount*]. I believe this figure reflects the value I’ve delivered and my growth within the role.

I am confident in my ability to take on even greater challenges in the coming year. I look forward to discussing my performance and future goals with you in more detail during my review.

Best regards,

[*Your Name*]

[*Your Position*]

</template>

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Wrapping Up

A thoughtfully designed email underscores the seriousness of your request and helps you present your case with confidence. It ensures your message is received with the professionalism it deserves.

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