Saying goodbye doesn't have to be awkward. A well-crafted offboarding email can end a subscriber's journey on a high note, leaving a lasting positive impression.
Using a template makes crafting these messages simple, ensuring your brand's voice and aesthetic stay consistent to the very end.
<template>
Subject: Farewell and Thank You
Hi team,
I’m writing to let you know that I am leaving my position as [Your Position] at [Company Name]. My last day will be [Your Last Day].
I’ve enjoyed my time here and I'm grateful for the opportunity to have worked with each of you. I've learned so much during my [Length of Time at Company] and will value the experiences and relationships I've built.
I am working to ensure a smooth transition. My responsibilities will be handed over to [Colleague's Name], who will be your point of contact for [Specific Responsibilities] moving forward.
I wish you and [Company Name] all the best. If you’d like to stay in touch, you can reach me at [Personal Email Address] or connect with me on [LinkedIn Profile URL].
Best,
[Your Name]
[Your Position]
</template>
<template>
Subject: Invitation to Exit Interview
Hi [Employee Name],
As your time with [Company Name] comes to a close, we want to thank you for your contributions. We've valued having you on the team.
Before your last day on [Last Day of Employment], we would like to invite you to an exit interview. This is a confidential conversation with [Interviewer's Name, e.g., a member of our HR team] for you to share candid feedback about your experience here.
Your perspective is important and helps us improve our work environment. The meeting will last about [Duration, e.g., 30-45 minutes]. Participation is optional, but we hope you'll consider it.
Please let us know what time works best for you, or you can book a time directly here: [Scheduling Link].
We wish you all the best in your next chapter.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Knowledge Transfer for [Project/Area of Responsibility]
Hi [Colleague's Name],
As I prepare for my departure on [Your Last Day], I'm writing to ensure a smooth handover of my responsibilities. This email contains all the key information you'll need to take over [Project/Area of Responsibility].
I've compiled all relevant documents, including project plans, status reports, and important assets, in one place for you. You can access everything here: [Link to Shared Drive/Folder]. I've also created a guide that outlines the current workflows and processes, which you'll find in the main folder.
To get you up to speed, the main priorities right now are [List of 1-3 Key Priorities]. The key contacts for these projects are [List of Key Contacts and their Roles].
I've set aside time on [Date and Time] to walk you through everything and answer any questions. Please let me know if that time works for you. I'm here to make this transition as seamless as possible.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Your [Company Name] Account Has Been Closed
Hi [User Name],
This email is to confirm that your account with [Company Name] has been closed as requested. As of today, you will no longer have access to your account or its services.
All of your data, including [e.g., subscriber lists, workflows, and analytics], is scheduled for permanent deletion from our servers in [Number of Days] days. This action is irreversible. For your records, any final billing has been completed, and you will not receive any further charges.
We understand that needs change. Should you decide to return, we've made it simple to start fresh. We'll be here when you're ready to create again.
We wish you all the best.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Your Final Paycheck Details from [Company Name]
Hi [Employee Name],
This email provides the details regarding your final paycheck following the conclusion of your employment with [Company Name] on [Last Day of Employment].
Your final payment will be issued on [Date of Final Paycheck] via [Method of Payment, e.g., direct deposit, mail]. It includes your earnings for the final pay period and payment for [Number of Hours] of accrued, unused vacation time. You can access your final pay stub through our payroll system here: [Link to Payroll System].
Information regarding your benefits, including COBRA continuation coverage, will be sent to you separately within [Number of Days/Weeks].
If you have any questions, please contact the HR department at [HR Contact Email or Phone Number]. We wish you all the best.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
</template>
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Our platform includes a user-friendly email builder, effective automations, and well-designed forms. These features give you the essentials for your email marketing, minus the usual complexity. Join the thousands of businesses that use Flodesk to send emails that are both effective and visually appealing.
A thoughtful offboarding email maintains your brand's integrity to the very end. It’s the final piece of a consistent communication strategy.
Flodesk gives you the tools to design emails that reflect your brand's quality, without the complexity. Sign up to see how simple it is to create and send on-brand emails.
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