Bringing a new person onto the team is a big deal, and a great announcement email sets the right tone from day one.
But figuring out what to say and how to say it can be tricky.
That's where having a few go-to templates comes in handy. They give you a solid starting point so you can focus on the welcome, not the wording.
<template>
Subject: Welcome to the Team, [New Hire's Name]!
Hi [New Hire's Name],
On behalf of everyone at [Company Name], I’m excited to welcome you to the team. We are all looking forward to you joining us as our new [Job Title].
Your first day is scheduled for [Start Date]. Please plan to arrive at [Time], and I will meet you at [Location, e.g., the front desk] to help you get settled in. We have an onboarding plan ready to help you get acquainted with your role, the team, and our projects.
We believe you’ll be a great addition to our team and are eager for you to get started. If you have any questions before your first day, please feel free to reach out.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Welcoming [New Hire's Name] to the Team
Hi Team,
I’m happy to announce that [New Hire's Name] will be joining us as our new [Job Title], starting on [Start Date]. [He/She/They] will be reporting to [Manager's Name] and will be sitting at [Desk Location].
[New Hire's Name] comes to us with experience in [mention a key skill or past experience]. Outside of work, [He/She/They] enjoys [mention a hobby or fun fact].
Please take a moment to introduce yourselves and help make [New Hire's Name] feel welcome.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Announcing Our New [Job Title]: Welcome, [New Hire's Name]!
Hi Team,
I’m excited to announce that [New Hire's Name] will be joining us in the newly created role of [Job Title], starting on [Start Date]. This position was established to help us focus on [key objective or area of focus for the new role].
[New Hire's Name] will be responsible for [mention a primary responsibility] and will report to [Manager's Name]. [He/She/They] brings experience in [mention a relevant skill or past experience], which will be a great asset to our team. Outside of work, [He/She/They] enjoys [mention a hobby or fun fact].
Please join me in giving [New Hire's Name] a warm welcome. We’re looking forward to the impact [he/she/they] will have in this new capacity.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Department Update: Welcoming [New Hire's Name] to the [Department Name] Team
Hi [Department Name] Team,
I’m writing to share some exciting news for our department. Please join me in welcoming [New Hire's Name], who starts on [Start Date] as our new [Job Title]. [He/She/They] will be focusing on [key responsibility or project], which is a key part of our push to [department goal].
[New Hire's Name] brings a background in [mention relevant experience] from [Previous Company or experience]. When [he/she/they] isn't working, you can find [him/her/them] [mention a hobby or interest].
Please make a point to introduce yourselves and help [New Hire's Name] get familiar with our projects and workflow. We're confident [he/she/they] will be a great addition as we continue to build out our team's capabilities.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Welcoming [New Hire's Name] to [Company Name]
Hi Everyone,
Please join me in welcoming our newest team member, [New Hire's Name], who starts on [Start Date] as our new [Job Title].
[New Hire's Name] is joining the [Department Name] team, reporting to [Manager's Name]. In this role, [he/she/they] will be focused on [describe the high-level impact or goal of the role], which will help us move forward with [mention a company-wide initiative or goal].
[He/She/They] brings experience in [mention a key area of expertise] from [Previous Company or experience]. On a personal note, [he/she/they] enjoys [mention a hobby or fun fact].
We're excited to have [New Hire's Name] on board. If you see [him/her/them] around, please extend a warm welcome.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
Once you have your new hire announcement ready, Flodesk provides the tools to send it out beautifully. We offer intuitive email marketing for small businesses, designed to help you grow your list and connect with your audience. You don't need any coding or design experience to create, send, and automate emails that look professional and get results.
Our platform includes a straightforward email builder, effective automation workflows, and well-designed forms. We give you everything you need for your email marketing, minus the usual complexity. It's about giving you the power to send emails that people actually want to open, whether you're a beginner or have been doing this for years.
A thoughtful welcome announcement is a small step that makes a big difference for a new team member. Using a template simplifies the process, letting you focus on making them feel included.
Flodesk is designed to help you send emails that look polished and professional, without the complexity. Sign up to start creating your own announcements today.
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