Having to send a cease and desist email is a tough spot to be in, but you don't have to start from scratch. We've got five different templates to help you handle these conversations with confidence.
Using a template as your guide ensures your message is clear and professional, letting you focus on protecting your brand.
<template>
Subject: Urgent: Copyright Infringement Notice
Dear [Recipient Name],
I am writing to inform you of a copyright infringement. It has come to my attention that you are using my copyrighted material—specifically [Description of copyrighted work, e.g., a photograph, a blog post, an illustration]—without my permission.
I am the sole owner of this work, which you can view in its original form here: [Link to your original work].
Your unauthorized use of this material is located at the following URL: [Link to the infringing material]. As the copyright holder, I have not granted you permission to use, reproduce, or distribute my work in any form.
I demand that you immediately remove the copyrighted material from your website and any other platforms under your control. Please provide written confirmation that you have complied with this request within [Number of hours/days] hours.
Failure to do so will compel me to pursue further legal action to protect my rights.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
</template>
<template>
Subject: Urgent: Trademark Violation Notice
Dear [Recipient Name],
I am writing to inform you of an unauthorized use of our registered trademark. Our company, [Your Company Name], is the owner of the [Trademark Name] trademark (Registration No. [Trademark Registration Number]), which is associated with our brand and services.
It has come to our attention that you are using our trademark at [Link to the infringing material]. Specifically, you are using [Describe the infringing use, e.g., our logo, our brand name] in a way that creates a likelihood of confusion and suggests an affiliation with our brand that does not exist.
This use constitutes a violation of our intellectual property rights. We demand that you immediately cease all use of our trademark. This includes removing it from your website, social media profiles, and any other digital or physical materials under your control.
Please provide written confirmation that you have fully complied with this request within [Number of hours/days] hours. Failure to do so will leave us no choice but to pursue further legal action to protect our trademark.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
</template>
<template>
Subject: Urgent: Demand for Removal of Defamatory Statements
Dear [Recipient Name],
I am writing to demand the immediate removal of false and defamatory statements you have published about [Me/My Company Name].
The statements in question are located at the following URL: [Link to the defamatory content]. Specifically, you have claimed that [Quote or paraphrase the specific false statement(s)].
These assertions are completely false and have caused direct harm to my personal and professional reputation. They misrepresent [Me/My Company] and have damaged our standing with customers and partners.
I demand that you permanently remove these defamatory statements from your website and any other platforms under your control. Please provide written confirmation that you have complied with this demand within [Number of hours/days] hours.
If the content is not removed by this deadline, we will be forced to pursue all available legal remedies to protect our reputation.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
</template>
<template>
Subject: Formal Request to Cease Communication
Dear [Recipient Name],
I am writing to formally demand that you cease all communication with me immediately.
Your continued, unsolicited contact is unwelcome. This email serves as a final notice to stop all correspondence. I demand that you remove my contact information from your lists and systems and do not contact me again in any form.
Please be advised that any further attempts to contact me will be documented and may be reported as harassment.
I expect your immediate compliance and will consider this matter resolved if I receive no further communication from you.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
</template>
<template>
Subject: Notice of Breach of Contract
Dear [Recipient Name],
This email serves as formal notice that you are in breach of the [Contract Name/Description] agreement executed on [Date of Agreement].
Per the terms of our agreement, you have failed to meet your obligations as outlined in section [Clause/Section Number], which pertains to [Subject of the clause, e.g., payment terms, deliverables]. Specifically, you have [Describe the specific action or inaction that constitutes the breach].
This constitutes a material breach of our contract. We require you to take immediate corrective action by [State the specific action required to fix the breach].
Please remedy this breach within [Number of days] days and provide written confirmation once completed. If you fail to do so, we will be forced to exercise our rights and pursue all available remedies under the terms of the contract.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
</template>
While these cease and desist templates provide a solid foundation, you need a reliable platform to send them from. Flodesk offers intuitive email marketing tools for small businesses, helping you grow your email list and communicate effectively. Without needing any coding or design skills, you can create, send, and automate emails that connect with your audience and support your brand.
Our platform is built to be straightforward, giving you an intuitive email builder, powerful automations, and clean forms. We provide everything you need for effective email marketing, minus the complexity. This allows both beginners and experts to send professional-looking, high-impact emails with ease.
Having the right words is half the battle; sending them from a platform that reflects your brand's professionalism is the other.
Flodesk is designed to help you manage all your business emails with intention and style. Sign up to take control of your communications.
Stunning email marketing and automation tools to bring your brand to life and scale your small business.
