Finding the right words to connect with a candidate on LinkedIn can be tricky. We've put together five recruiter email templates to make your outreach simple and effective.
Starting with a template gives you a clear structure, so you can focus on personalizing your message and making a genuine connection.
<template>
Subject: Inquiry about your experience in [*Specific Skill*]
Hi [*Candidate Name*],
I came across your profile on LinkedIn and was impressed by your work on [*Specific Project or Accomplishment*]. Your experience in [*Specific Skill*] is exactly what we've been looking for.
I'm a recruiter at [*Your Company*], and we're currently looking for a [*Job Title*]. We're working on [*Brief, interesting detail about the project or company*], and I think your background could be a great match for the team.
Would you be open to a brief 15-minute chat next week to discuss the role and see if it aligns with your career goals? If so, let me know what time works best for you.
Best,
[*Your Name*]
[*Your Title*]
[*Your Company*]
</template>
<template>
Subject: Following up about the [*Job Title*] role
Hi [*Candidate Name*],
I'm following up on my previous message regarding the [*Job Title*] position at [*Your Company*]. I wanted to make sure it didn't get lost in your inbox.
As a reminder, we're working on [*Brief, interesting detail about the project or company*], and your experience with [*Specific Skill*] seems like a strong fit for the challenges we're tackling.
If you're interested, I'd still like to schedule a brief 15-minute call to discuss how this role could align with your career goals. Let me know if you have some time available next week.
Best,
[*Your Name*]
[*Your Title*]
[*Your Company*]
</template>
<template>
Subject: Job Offer: [*Job Title*] at [*Your Company*]
Hi [*Candidate Name*],
It was great getting to know you during the interview process. The team and I are excited to formally offer you the [*Job Title*] position at [*Your Company*].
We believe your background will be a valuable addition as we continue to build [*mention a company goal or project*]. This is a full-time position with a proposed start date of [*Start Date*]. The annual salary for this role is [*Salary*], and you will be eligible for our benefits package, which includes [*mention 1-2 key benefits, e.g., health insurance, unlimited PTO*].
We have attached a formal offer letter with more details about the role, compensation, and benefits. Please review it at your convenience.
We would appreciate your decision by [*Decision Deadline*]. Please let me know if you have any questions in the meantime.
Best,
[*Your Name*]
[*Your Title*]
[*Your Company*]
</template>
<template>
Subject: Interview for the [*Job Title*] position at [*Your Company*]
Hi [*Candidate Name*],
Thank you for your interest in the [*Job Title*] role at [*Your Company*]. We reviewed your application and would like to invite you to an interview.
You'll be meeting with [*Interviewer Name(s) and Title(s)*] to discuss your experience and learn more about the role. The interview will be a [*Duration, e.g., 30-45 minutes*] video call.
Please use this link to schedule a time that works for you: [*Scheduling Link*]. If none of the available times suit you, please let me know a few times you are free.
We look forward to speaking with you.
Best,
[*Your Name*]
[*Your Title*]
[*Your Company*]
</template>
<template>
Subject: Update on your application for the [*Job Title*] role
Hi [*Candidate Name*],
Thank you for taking the time to interview for the [*Job Title*] position at [*Your Company*]. We appreciate you sharing your experience with us.
After careful consideration, we have decided to move forward with other candidates whose qualifications more closely match the requirements for this specific role. This was a competitive process, and the decision was not an easy one.
We were impressed with your background and will keep your profile on file for future opportunities that may be a better fit. We wish you the best of luck in your job search and thank you again for your interest in our team.
Best,
[*Your Name*]
[*Your Title*]
[*Your Company*]
</template>
Now that you have these five LinkedIn recruiter email templates, you need an effective way to send and manage them. That's where Flodesk comes in. We provide intuitive email marketing tools designed for businesses, allowing you to grow and manage your candidate pipeline with ease. You don't need any coding or design experience to create, send, and automate emails that connect with potential hires.
Our email builder is designed to be straightforward, and our automation tools are powerful. You can set up workflows to send your initial contact, follow-ups, and other communications automatically. Flodesk gives you all the necessary tools for effective email outreach, without the usual complexity, helping you send emails that look good and get results in a simple way.
These templates give you a reliable framework for your LinkedIn recruiting efforts. This structure allows you to spend less time drafting and more time personalizing your outreach to make real connections.
Put these strategies into practice with an email platform that makes your outreach simple and effective. Sign up for Flodesk to start sending emails that engage candidates and reflect your brand.
