It's time to write your last day email. This is your moment to sign off gracefully, share your contact info, and thank the people who made your time at the company memorable.
Starting with a template takes the guesswork out of what to write. It gives you a clear structure so you can craft a message that feels authentic to you and leaves everyone with a good feeling.
<template>
Subject: Farewell and Thank You
Hi everyone,
I’m writing to let you know that my last day at [Company Name] will be [Your Last Day].
My time here has been a significant chapter, and I’m grateful for the opportunity to have worked with such a talented team. I’ve truly enjoyed my role as [Your Position] and am proud of what we’ve accomplished together, especially [mention a specific project or achievement].
Thank you for all the support and collaboration. I wish you and the company continued success and look forward to seeing what you create next.
For anyone who’d like to stay in touch, you can connect with me on LinkedIn at [Your LinkedIn Profile URL] or reach me at my personal email, [Your Personal Email Address].
All the best,
[Your Name]
</template>
<template>
Subject: Handover of Responsibilities & Farewell
Hi team,
As my final day on [Your Last Day] approaches, I want to ensure a smooth transition for my responsibilities. I’ve outlined the handover plan below.
Going forward, [Colleague’s Name] will be the main point of contact for [Project or Responsibility A]. For all matters related to [Project or Responsibility B], please connect with [Another Colleague’s Name]. All relevant files and documentation are organized in [Location of Files, e.g., the shared drive] to help everyone get up to speed quickly.
I’m using my remaining time to finalize documentation and support the team. Please feel free to reach out with any questions before I leave.
Thank you for the collaboration and support. I wish you and the company all the best.
Best,
[Your Name]
</template>
<template>
Subject: A Heartfelt Thank You
Hi everyone,
As I prepare for my last day on [Your Last Day], I wanted to take a moment to express my sincere gratitude for the opportunity to work alongside you all.
I’m incredibly thankful for the support and camaraderie I’ve experienced here. To my immediate team, thank you for being such a great group to work with. I’ll especially cherish the memory of [mention a specific positive memory or team achievement]. I’m also grateful to [Mention a specific person or mentor] for their guidance on [mention a specific project or skill]—it made a real impact on my time here.
I’m proud of what we’ve accomplished and am excited to see where you take things next. I’d love to stay in touch, and you can connect with me on LinkedIn at [Your LinkedIn Profile URL].
With gratitude,
[Your Name]
</template>
<template>
Subject: Keeping in Touch
Hi everyone,
As my time at [Company Name] comes to a close on [Your Last Day], I wanted to share my contact information to make it easy for us to stay connected.
The best way to keep in touch professionally is through LinkedIn. You can find my profile here: [Your LinkedIn Profile URL]. I’d be happy to connect and follow your career journeys.
For anything else, you can reach me at my personal email: [Your Personal Email Address].
Wishing you all the best, and I hope our paths cross again.
Best,
[Your Name]
</template>
<template>
Subject: Final Updates on [Project Name]
Hi team,
As I wrap up on my last day, [Your Last Day], I wanted to share a final status update on [Project Name] to ensure a seamless handover.
The project is currently at the [mention the current stage, e.g., final review, development phase]. All key documents, including [mention specific files like design mockups, strategy docs], are organized and accessible in [Location of Files, e.g., our shared drive].
Going forward, [Colleague’s Name] will be taking ownership of this project. They are fully briefed on the next steps, which include [mention one or two key next steps]. Please direct all future questions and updates to them to keep things moving smoothly.
It has been a pleasure working with you all on this. I’m excited to see it come to life.
All the best,
[Your Name]
</template>
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