5 Great Job Opportunity Email Templates To Copy & Paste

Sending a job opportunity email is your chance to make a great first impression. Whether you're reaching out to a top candidate or sharing news with your network, you want your message to land perfectly.

Using a template helps you nail the structure every time, freeing you up to focus on what really matters: connecting with the right person for the role.

Tips for Writing Job Opportunity Emails

• Nail the subject line.
• Be direct and informative. Include the job title and your company name. A subject line like “Product Designer role at Flodesk” is clear and gets straight to the point, which busy people appreciate.
• Personalize your outreach.
• Show them you've done your research. Reference a specific project from their portfolio or a recent article they wrote. This proves you're reaching out to them for a reason, not just blasting a list.
• Keep it scannable.
• No one wants to read a wall of text. Use short paragraphs and make it easy for them to grasp the opportunity in under a minute. Highlight key responsibilities or perks with bullet points if needed.
• End with a clear, low-pressure ask.
• Instead of a vague “Let me know your thoughts,” suggest a simple next step. A question like, “Are you open to a brief 15-minute chat next week to discuss this further?” is concrete and easy to respond to.

Types of Job Opportunity Email Templates We Will Cover

1. Job Offer Email Template
2. Interview Invitation Email Template
3. Job Rejection Email Template
4. Job Application Acknowledgment Email Template
5. Job Referral Request Email Template

5 Job Opportunity Email Templates

1) Job Offer Email Template

<template>

Subject: Job Offer: [Job Title] at Flodesk

Hi [Candidate Name],

Following our recent conversations, we are thrilled to formally offer you the [Job Title] position at Flodesk. Our team was very impressed during the interview process, and we believe your skills and experience will be a great addition.

As discussed, your start date would be [Start Date], and you will report to [Manager's Name], [Manager's Title]. We are pleased to offer you a starting salary of [Salary] per year, paid [e.g., bi-weekly, semi-monthly].

You will also be eligible for our comprehensive benefits package, which includes [mention 1-2 key benefits, e.g., health insurance, flexible time off]. A detailed overview of the benefits is included with the attached offer letter.

Please find the full details of your offer in the attached document. To accept, please sign and return the letter by [Response Deadline].

We are very excited about the possibility of you joining our team. Please let us know if you have any questions.

Best,

[Your Name]

[Your Title]

Flodesk

</template>

2) Interview Invitation Email Template

<template>

Subject: Interview Invitation: [Job Title] at Flodesk

Hi [Candidate Name],

Thank you for your interest in the [Job Title] position at Flodesk. Our team has reviewed your application, and we would like to invite you to an interview to discuss your experience further.

The next step is a [e.g., 30-minute video call] with [Interviewer's Name], our [Interviewer's Title]. We would like to learn more about your background and answer any questions you have about the role and our team.

Please use the link below to schedule a time that works best for you:

[Scheduling Link]

If none of the available times work, please let us know and we can find an alternative.

We look forward to speaking with you.

Best,

[Your Name]

[Your Title]

Flodesk

</template>

3) Job Rejection Email Template

<template>

Subject: Update on your [Job Title] application at Flodesk

Hi [Candidate Name],

Thank you for taking the time to interview for the [Job Title] position at Flodesk. We sincerely appreciate your interest in joining our team and enjoyed learning more about your skills and experience.

After careful consideration, we have decided to move forward with another candidate at this time. This was a competitive role, and the decision was not an easy one.

We will keep your information on file for future opportunities that may be a better fit. We encourage you to keep an eye on our careers page as well.

We wish you the very best in your job search.

Best,

[Your Name]

[Your Title]

Flodesk

</template>

4) Job Application Acknowledgment Email Template

<template>

Subject: We've received your application for the [Job Title] role

Hi [Candidate Name],

Thank you for applying for the [Job Title] position at Flodesk. This email confirms we've successfully received your application.

Our team is currently reviewing all submissions. We appreciate your patience as we give each application the attention it deserves. If your qualifications align with the role's requirements, we will reach out to you regarding the next steps.

In the meantime, we invite you to learn more about our work and culture.

Best,

[Your Name]

[Your Title]

Flodesk

</template>

5) Job Referral Request Email Template

<template>

Subject: Referral Request: [Job Title] at Flodesk

Hi [Recipient Name],

Hope you're doing well.

I'm reaching out because my team at Flodesk is looking for a [Job Title], and I thought you might know someone who would be a good fit. We're looking for an individual with experience in [mention 1-2 key skills or areas] who is passionate about building intuitive and beautiful tools.

If someone in your network comes to mind, we would appreciate you passing this opportunity along. You can find the full job description here: [Link to Job Description].

Thanks for your consideration.

Best,

[Your Name]

[Your Title]

Flodesk

</template>

What About Using Flodesk?

Sending these job opportunity emails is straightforward with the right platform. Flodesk provides an intuitive email marketing tool for small businesses, helping you manage and grow your outreach. You can design, send, and automate your communications without needing any coding or design background, letting you focus on engaging your audience and building your business.

Our platform is built to help both beginners and experienced users send emails that look good and get results. With an intuitive email builder, effective automations, and well-designed forms, Flodesk equips you with all the necessary tools for your email marketing, minus the usual complexity.

Wrapping Up

With these templates, you have a solid foundation for every hiring-related email you send. This ensures your communication is clear, professional, and consistent.

When you're ready to put these templates into action, Flodesk provides the tools to send emails that look as good as they perform. Sign up and start building your outreach.