Sending a price estimate can feel like a high-stakes moment. You've done the work to understand a client's needs, and now it's time to present the numbers in a way that's clear, professional, and gets you to a 'yes'.
That's where a good template comes in. Having a solid structure to follow not only saves you time but also ensures you include all the necessary details, every single time.
<template>
Subject: Project Estimate for [Project Name]
Hi [Client Name],
It was great discussing [Project Name] with you. Based on our conversation, I've put together a detailed cost estimate for your review.
This estimate covers the full scope of the project as we discussed. Here is a breakdown of the costs:
The total estimated cost for the project is [Total Amount]. This estimate is valid for [Number] days. Please note that this estimate does not include [e.g., additional revision rounds, stock photo licensing, etc.].
To move forward, please reply to this email to confirm your approval. Once approved, I will send over the contract and the initial invoice to get started.
Feel free to reach out if you have any questions.
Best,
[Your Name]
[Your Title]
[Your Company]
[Your Phone Number]
[Your Website]
</template>
<template>
Subject: Construction Estimate for [Project Address/Name]
Hi [Client Name],
Following our recent site visit and discussion about your construction project at [Project Address], I've prepared a detailed estimate for your review.
Here’s a breakdown of the estimated costs:
The total estimated cost for this project is [Total Amount]. The projected timeline for completion is approximately [Number] weeks from the proposed start date. This estimate includes all necessary site preparation, construction, and basic cleanup. It does not cover [e.g., major landscaping, appliance installation, unforeseen structural issues].
This estimate is valid for the next [Number] days. To proceed with the project, please reply to this email to confirm your approval. We can then schedule a start date and finalize the contract.
If you have any questions about the scope or the cost breakdown, please let me know.
Best,
[Your Name]
[Your Company Name]
[License Number]
[Your Phone Number]
[Your Website]
</template>
<template>
Subject: Repair Estimate for [Item/Appliance Name]
Hi [Client Name],
Following our inspection of your [Item/Appliance Name], I've prepared a detailed estimate for the required repairs.
Here is a breakdown of the costs:
The total estimated cost for the repair is [Total Amount]. This quote is valid for [Number] days. Please note that this estimate covers only the repairs discussed. If additional issues are discovered during the repair process, we will contact you for approval before proceeding with any extra work.
To schedule the repair, simply reply to this email to approve the estimate. We can then find a time that works best for you.
Let me know if you have any questions.
Best,
[Your Name]
[Your Company Name]
[Your Phone Number]
[Your Website]
</template>
<template>
Subject: Your Estimate for [Service Name]
Hi [Client Name],
Thanks for your interest in our [Service Name]. Based on our conversation, I've prepared a detailed estimate for you.
Here is a breakdown of the service costs:
The total estimated cost is [Total Amount]. This quote is valid for the next [Number] days. This service package includes [briefly describe what's included, e.g., weekly maintenance, monthly reporting] but does not cover [e.g., out-of-scope tasks, third-party software costs].
To move forward, simply reply to this email to confirm your approval. We can then schedule your first service and get everything started.
Feel free to reach out if you have any questions.
Best,
[Your Name]
[Your Company Name]
[Your Phone Number]
[Your Website]
</template>
<template>
Subject: Estimate for [Project Name]
Hi [Client Name],
It was great connecting about [Project Name]. I'm excited about the possibility of working together. Based on our discussion, here is the detailed estimate for the project.
Here’s a breakdown of the investment:
The total estimated project cost is [Total Amount]. This estimate is valid for [Number] days. This includes [e.g., two rounds of revisions]. Please note that items like [e.g., source file delivery, font licensing] are not included in this scope.
To accept this estimate and get started, please reply to this email with your approval. I'll then send over the contract and first invoice.
Looking forward to hearing from you.
Best,
[Your Name]
[Your Title, e.g., Freelance Designer]
[Your Portfolio/Website]
[Your Phone Number]
</template>
While these templates provide a solid foundation for your estimate emails, sending them through a platform like Flodesk can streamline your entire client communication process. We offer intuitive email marketing tools for small businesses, helping you manage and monetize your email list without needing any coding or design skills. Our platform is built to help you create, send, and automate emails that engage your audience and support your business growth.
With the world’s most intuitive email builder, effective automations, and clean forms, Flodesk gives you all the tools for your email marketing needs, minus the complexity. We empower both beginners and experts to send professional, high-converting emails in a straightforward way. This approach is trusted by thousands of businesses who use our platform to connect with their clients.
Having the right words is half the battle, but how you present your estimate matters just as much. Your communication should reflect the quality of the work you're offering.
We built Flodesk to make sending professional, well-designed emails simple. Sign up to see how you can elevate your client communications.
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