5 Great Employee Onboarding Survey Email Templates To Copy & Paste

Sending out surveys is a straightforward way to gather feedback and refine your employee onboarding experience.

Using a template simplifies the process, helping you send a well-structured email without starting from a blank page.

Tips for writing Employee Onboarding Survey Emails

• Nail the timing. Don't send a single survey at the 90-day mark. Check in at key moments—like the end of their first week, after 30 days, and then at 90 days. This gives you feedback on their entire onboarding journey, not just a distant memory of it.
• Keep it brief and say so. Your new hire is already absorbing a ton of information. Let them know upfront that the survey will only take a few minutes. A short, focused survey gets much better responses than a long one.
• Make it personal. Use their name and maybe reference their role or team. A personal touch shows you see them as an individual, not just another employee on an automated email list. It makes the request feel more like a conversation.
• Explain the “why.” Clearly state how their feedback will be used to improve the onboarding process for future hires. When people know their opinion will lead to real change, they’re more likely to provide thoughtful answers.
• Set clear expectations. Let them know if the survey is anonymous and what kinds of questions to expect. Being transparent builds trust and encourages honest, direct feedback from the start.

Types of Employee Onboarding Survey Email Templates we will cover

1. Welcome Experience Email Template
2. First Week Feedback Email Template
3. Training Session Review Email Template
4. Mentor Program Evaluation Email Template
5. Overall Onboarding Satisfaction Email Template

5 Employee Onboarding Survey Email Templates

1) Welcome Experience Email Template

<template>

Subject: A quick question about your welcome experience

Hi [New Hire’s Name],

Welcome to the team! We're glad you're here.

Now that you've had a moment to settle in, we'd like to ask for your thoughts on your initial welcome experience. Your feedback is important as it helps us refine how we greet and integrate new team members. The survey is brief and should only take a few minutes to complete.

Please share your honest impressions here: [Link to Survey]

Thank you for helping us improve.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

2) First Week Feedback Email Template

<template>

Subject: Checking in on your first week

Hi [New Hire’s Name],

Now that you’ve completed your first week, we’d love to hear how it went. Your early impressions are important for helping us refine the initial onboarding stages for new team members.

This brief survey focuses on your experience over the last five days and will only take a few minutes to complete. Please share your thoughts here: [Link to Survey]

Thank you for helping us make our process better.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

3) Training Session Review Email Template

<template>

Subject: Feedback on your recent [Training Session Topic] training

Hi [New Hire’s Name],

We'd appreciate your thoughts on the recent [Training Session Topic] training you completed. Your feedback is key to helping us make our training sessions as effective and engaging as possible for everyone.

This survey is focused specifically on the training content and delivery and will only take a few minutes. Please share your thoughts here: [Link to Survey]

Thank you for your input.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

4) Mentor Program Evaluation Email Template

<template>

Subject: How was your experience with the mentor program?

Hi [New Hire’s Name],

We hope you’ve found the mentorship program helpful as you get settled in. Your perspective on your experience with [Mentor’s Name] is valuable for strengthening this program for future hires.

We’d appreciate it if you could take a few minutes to share your thoughts in a brief survey. Your feedback will help us refine how we pair mentors and guide them in supporting new team members.

You can access the survey here: [Link to Survey]

Thank you for your input.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

5) Overall Onboarding Satisfaction Email Template

<template>

Subject: Your feedback on the onboarding journey

Hi [New Hire’s Name],

Now that you’ve completed your first [e.g., 90 days], we’d like to hear your thoughts on the entire onboarding experience. Your feedback gives us a complete picture of our process, from your first day to now, and helps us make meaningful improvements for future hires.

Could you take a few minutes to complete a final survey about your experience? You can share your thoughts here: [Link to Survey]

Thank you for helping us shape a better onboarding process.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

What about using Flodesk?

Once you have your onboarding survey email templates ready, Flodesk provides an intuitive platform to put them into action. We offer email marketing tools designed for small businesses, helping you send and automate your communications without needing any coding or design skills. The focus is on letting you create emails that effectively engage your audience, whether they're new hires or long-time customers.

Our platform includes a straightforward email builder, capable automation workflows, and forms to help you grow your list. We give you all the necessary components for your email marketing, but without the steep learning curve often found in other tools. It’s a simple approach that lets both beginners and experienced users send professional-looking, high-performing emails.

Wrapping up

Gathering feedback is key to a strong onboarding process, and these templates provide a clear starting point. They help you ask the right questions at the right moments.

With Flodesk, you can put these templates into action and automate your onboarding communications. Get started and see how our platform can support your process.