5 Great Employee Handbook Announcement Email Templates To Copy & Paste

Announcing a new or updated employee handbook is a key moment for any team. To help you get the word out, we’re sharing five distinct email templates you can use for your own announcement.

Referring to a template takes the guesswork out of drafting your email, ensuring you communicate the update with clarity and confidence.

Tips for Writing Employee Handbook Announcement Emails

• Lead with the “why.” Briefly explain the reason for the update. Whether it’s to introduce flexible work policies or to align with new company values, context matters. It shows the update is purposeful, not just another administrative task.
• Highlight what’s new. No one wants to play spot-the-difference with a policy document. Use a simple list to call out the most important changes, like a new vacation policy or updated health benefits. This gets straight to the point and respects everyone’s time.
• State the next steps clearly. Tell your team exactly what you need from them. Do they need to read it by a certain date? Is there a form to sign? Clear instructions remove any guesswork and ensure compliance.
• Make it easy to find. Provide a direct link to the new handbook in the email. Also, let them know where it will live permanently, whether that’s in your company’s HR portal or a shared drive, so they can reference it whenever they need to.
• Frame it as a resource. Position the handbook as a tool for success, not just a book of rules. It’s there to support your team and make your company’s culture and policies transparent for everyone.

Types of Employee Handbook Announcement Email Templates We Will Cover

1. New Policy Email Template
2. Benefits Update Email Template
3. Holiday Schedule Email Template
4. Code of Conduct Email Template
5. Remote Work Email Template

5 Employee Handbook Announcement Email Templates

1) New Policy Email Template

<template>

Subject: Important Update: New [Policy Name] Policy

Hi Team,

We’re writing to let you know about a new policy we’re introducing, effective [Start Date]: the [Policy Name] policy. This is part of our ongoing effort to make [Company Name] a supportive and effective place to work.

This new policy addresses [briefly explain what the policy is about, e.g., our approach to professional development, data security, etc.]. We believe this change will help [explain the primary benefit, e.g., clarify our guidelines, support your growth, enhance our security].

You can find the full details in our updated employee handbook, which is available here: [Link to Handbook]. We encourage you to read the section on the [Policy Name] policy to understand how it applies to your role.

Please take a moment to review the new policy by [Date]. If you have any questions, please don’t hesitate to reach out to [Name or Department, e.g., HR].

Thanks,

[Your Name]

[Your Position]

[Company Name]

</template>

2) Benefits Update Email Template

<template>

Subject: An Update on Your Employee Benefits at [Company Name]

Hi Team,

We’re pleased to announce some updates to our employee benefits package, effective [Start Date]. We regularly review our offerings to ensure they meaningfully support the well-being of you and your family.

Key updates include enhancements to our [e.g., health insurance options, retirement plan contributions, parental leave policy]. We’ve made these changes to provide more comprehensive support and value.

You can find a complete overview of the new benefits and how to enroll in our updated employee handbook, available here: [Link to Handbook].

Please take some time to review the new information by [Date]. If you have any questions about your new benefits, please don’t hesitate to contact [Name or Department].

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

3) Holiday Schedule Email Template

<template>

Subject: Our [Year] Holiday Schedule is Here

Hi Team,

To help you plan for the year ahead, we’ve finalized the official [Company Name] holiday schedule for [Year]. This includes all company-wide office closures.

You can find the full schedule in our updated employee handbook, which is now available here: [Link to Handbook]. We recommend reviewing it and marking your calendars accordingly.

If you have any questions about the holiday schedule or our time-off policies, please reach out to [Name or Department].

All the best,

[Your Name]

[Your Position]

[Company Name]

</template>

4) Code of Conduct Email Template

<template>

Subject: Important Update: Our Renewed Code of Conduct

Hi Team,

We’re introducing our updated Code of Conduct, effective immediately. This document is central to our culture at [Company Name], outlining the shared principles that guide our interactions and decisions.

Our Code of Conduct is more than a set of rules; it’s a commitment to maintaining a respectful, inclusive, and professional environment for everyone. It reflects our core values and our dedication to ethical practices.

You can access the full Code of Conduct within our updated employee handbook here: [Link to Handbook]. We ask that you review it thoroughly by [Date] to familiarize yourself with these standards.

Understanding and upholding this code is a shared responsibility. If you have any questions after reading, please direct them to [Name or Department].

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

5) Remote Work Email Template

<template>

Subject: Introducing Our New Remote Work Policy

Hi Team,

We’re excited to introduce our official Remote Work Policy, effective [Start Date]. This policy is designed to support flexibility and empower you to do your best work, wherever you are.

This update formalizes our approach to remote and hybrid work, providing clear guidelines on everything from eligibility and scheduling to communication and equipment. Our goal is to ensure everyone has the structure and support needed to thrive in a flexible work environment.

You can find the full policy in our updated employee handbook, which is available here: [Link to Handbook]. It outlines all the details you’ll need.

Please take some time to review the new policy by [Date]. Understanding these guidelines is key to making our remote work successful for everyone.

If you have any questions, please connect with [Name or Department].

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

What About Using Flodesk?

Now that you have these five templates for your employee handbook announcements, you need an effective way to send them. Flodesk offers intuitive email marketing tools for businesses, helping you manage and communicate with your email list. Without needing coding or design skills, you can create, send, and automate emails that keep your audience informed.

Used by thousands of businesses, Flodesk helps both beginners and experts send clear, effective emails in a straightforward way. With an easy-to-use email builder, capable automations, and well-designed forms, our platform gives you everything you need for your email communications—without the complexity.

Wrapping Up

Having clear templates is the first step to communicating important updates. The next step is sending them in a way that reflects your company’s professionalism.

Flodesk makes it simple to send well-designed emails that your team will notice. Sign up to manage your internal communications with clarity and style.