Dealing with legal matters for your business can feel like a big deal, but your emails don't have to be complicated.
That's where templates come in. Using a pre-made structure for your legal emails helps you communicate clearly and professionally, ensuring you've got all the necessary details covered.
<template>
Subject: Welcome to [Your Law Firm Name] | Getting Started
Dear [Client Name],
Welcome to [Law Firm Name]. We are pleased to officially begin our engagement and assist you with [briefly describe the legal matter]. Our team is committed to guiding you through this process with clarity and care.
I will be your primary point of contact. You can expect us to keep you informed of all significant developments in your case. To get started, we ask that you review and sign the attached engagement letter. We have also included a client information form for you to complete and return.
The immediate next step on our end is [describe the immediate next action, e.g., to file the initial petition, to conduct a detailed review of your documents]. We will reach out again within [number] business days with an update. In the meantime, please feel free to contact me directly at [Your Phone Number] or by replying to this email if you have any questions.
We look forward to working with you.
Sincerely,
[Your Name]
[Your Title]
[Law Firm Name]
[Law Firm Website]
</template>
<template>
Subject: Update on Your Case: [Case Name/Number]
Dear [Client Name],
This email is to provide you with an update on the progress of your case, [Case Name/Number]. We want to keep you informed every step of the way.
Since our last communication, we have [describe recent actions taken, e.g., filed a motion, completed discovery, received a response from the opposing party]. The most significant development is [summarize the most important outcome or piece of new information in simple terms].
Our next step is to [outline the next action your firm will take, e.g., prepare a response, schedule a deposition]. We will also be [mention a secondary action, if any]. We do not need anything from you at this moment, but we will let you know immediately if that changes.
We are here to make this process as clear as possible for you. If you have any questions about this update, please don’t hesitate to reply to this email or call me directly at [Your Phone Number].
Best regards,
[Your Name]
[Your Title]
[Law Firm Name]
[Law Firm Website]
</template>
<template>
Subject: Reminder: Your Appointment on [Date] at [Time]
Dear [Client Name],
This is a reminder of your upcoming appointment on [Date of Appointment] at [Time of Appointment]. The meeting will take place at [Address or Video Conference Link].
We have scheduled this time to discuss [purpose of the meeting, e.g., your case strategy, the documents you provided]. To make the most of our time together, please bring the following: [list of documents or information to bring]. If there is nothing you need to prepare, you can omit this sentence.
If you need to reschedule, please contact us at your earliest convenience. We look forward to speaking with you.
Best regards,
[Your Name]
[Your Title]
[Law Firm Name]
[Law Firm Website]
</template>
<template>
Subject: Invoice for Legal Services | [Invoice Number]
Dear [Client Name],
Please find your latest invoice attached for the legal services provided for [Case Name/Number].
This invoice covers the period from [Start Date] to [End Date] and details the work completed on your behalf. The total amount due is [Amount Due] and is payable by [Due Date]. You can submit payment via [Payment Methods, e.g., online portal, check, wire transfer].
If you have any questions about the charges or need clarification on any of the line items, please do not hesitate to reach out. We are happy to walk you through it.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
[Your Title]
[Law Firm Name]
[Law Firm Website]
</template>
<template>
Subject: Review of [Contract Name]
Dear [Client Name],
Thank you for sending the [Contract Name] for our review. We have completed our initial analysis and have attached the document with our comments and suggested revisions for your consideration.
Our review focused on ensuring the terms align with your interests. We've highlighted a few key areas that warrant discussion, specifically concerning [briefly list 1-3 specific points, e.g., the indemnity clause, termination rights, payment terms]. You will find our detailed notes on these points within the attached document.
The next step is to discuss these revisions to ensure you are comfortable with the proposed changes. Please let us know what time works for you to connect for a brief call. We are here to answer any questions you may have.
Best regards,
[Your Name]
[Your Title]
[Law Firm Name]
[Law Firm Website]
</template>
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Clear communication is essential in legal matters, and these templates give you a reliable starting point. They help you cover all necessary details professionally.
Now, bring your communications to life with Flodesk. Get started and see how simple it is to send emails that reflect the quality of your practice.
