5 Great Consulting Email Templates To Copy & Paste

In the world of consulting, your emails do a lot of the heavy lifting. They’re how you introduce your services, connect with new leads, and manage client relationships.

Having a set of go-to templates makes all of this easier. Referring to a template provides a solid foundation, helping you communicate clearly and confidently without starting from a blank page each time.

Tips for Writing Consulting Emails

• Lead with their problem, not your life story. Your opening line should hook them by speaking directly to a challenge they have. Save your bio for later; if you nail the problem, they'll ask.
• Write for the scanner. Your clients are busy. Use short paragraphs and bullet points to make your point. If they can't grasp the key takeaway in 30 seconds, you've likely lost them.
• Have a clear, single ask. Don't leave them guessing what's next. Propose a specific action, like a “15-minute call next Tuesday afternoon.” It’s much easier to say yes or no to a direct question.
• Personalize with purpose. Go beyond just their first name. Mention a recent company win, a project they launched, or a challenge you noticed. It shows you’ve done your homework and aren’t just blasting a template.

Types of Consulting Email Templates We Will Cover

1. Introduction Email Template
2. Follow-Up Email Template
3. Proposal Email Template
4. Feedback Request Email Template
5. Thank You Email Template

5 Consulting Email Templates

1) Introduction Email Template

<template>

Subject: Idea for [Company Name]

Hi [First Name],

I've been following [Company Name]'s work and was particularly interested in [Their Recent Project or Announcement]. It’s clear you’re focused on [Observed Company Goal].

Based on my experience helping other [Their Industry] companies with [Specific Challenge You Solve], I have a few thoughts on how you could [Achieve a Specific Outcome]. My work centers on [Briefly Describe Your Approach or Value].

Would you be open to a brief 15-minute call next week to explore this? Let me know what day works best for you.

Best,

[Your Name]

[Your Title]

[Your Company]

[Your Website Link]

</template>

2) Follow-Up Email Template

<template>

Subject: Following up on our conversation

Hi [First Name],

It was great connecting with you on [Day of the week] and learning more about your work at [Company Name].

I’ve been thinking about our discussion on [Specific Challenge Mentioned], and I wanted to follow up with the proposal we talked about. It outlines how we can help you [Achieve Specific Outcome].

Let me know if you have any questions after you’ve had a chance to look it over. I’m happy to jump on another brief call if that would be helpful.

Best,

[Your Name]

[Your Title]

[Your Company]

[Your Website Link]

</template>

3) Proposal Email Template

<template>

Subject: Proposal for [Project Name]

Hi [First Name],

Following our conversation about [Specific Challenge], I’ve attached the proposal we discussed. It outlines a clear path for how we can partner to [Achieve Specific Outcome].

Inside, you’ll find the project scope, a proposed timeline, and a breakdown of the investment. The approach is designed to address [Key Pain Point] and deliver [Tangible Result].

Please review it when you have a moment. I’m happy to walk you through it or answer any questions. Are you free for a brief call on [Day of the week]?

Best,

[Your Name]

[Your Title]

[Your Company]

[Your Website Link]

</template>

4) Feedback Request Email Template

<template>

Subject: Your feedback on the [Project Name] project

Hi [First Name],

Now that we’ve wrapped up the [Project Name] project, I’d appreciate it if you could share your thoughts on the experience. Your feedback is important—it helps us refine our process and ensure we’re delivering clear value.

If you have a moment, could you let me know how the project went from your perspective? We're particularly interested in your thoughts on the final outcome and our communication throughout the process.

Looking forward to hearing from you.

Best,

[Your Name]

[Your Title]

[Your Company]

[Your Website Link]

</template>

5) Thank You Email Template

<template>

Subject: Thank you for your partnership on [Project Name]

Hi [First Name],

I’m writing to thank you for the opportunity to partner on the [Project Name] project. It was a pleasure working with you and the [Company Name] team.

We're confident that the work we completed will help you achieve [Desired Business Result]. We are here to support you as you move forward, so please don't hesitate to reach out if any new challenges arise where we might be able to assist.

Thank you again for your trust and partnership.

Best,

[Your Name]

[Your Title]

[Your Company]

[Your Website Link]

</template>

What About Using Flodesk?

While these five templates provide a solid foundation for your consulting communications, you'll need a tool to manage and send them effectively. Flodesk is an email marketing platform built for small businesses, helping you grow your list and engage your audience. You can create, send, and automate emails without needing any coding or design experience.

Thousands of businesses use Flodesk to send emails that get results. With our intuitive email builder, powerful automations, and clean forms, you have everything you need for effective email marketing—without the complicated learning curve.

Wrapping Up

Having the right templates is the first step, but how you send your emails is just as important for making a professional impression. Flodesk gives you the tools to manage your client communications and send beautifully designed emails that reflect the quality of your work.

Ready to elevate your client outreach? Sign up for Flodesk to get started.