Closing an email exchange is your final chance to make a lasting impression. It’s more than just saying goodbye—it’s about wrapping things up clearly and professionally, setting the stage for what comes next.
Having a few solid templates in your back pocket makes this simple. You can send the right message every time without having to start from scratch.
<template>
Subject: Thank you for [*reason for thanks*]
Hi [*Recipient’s Name*],
I’m writing to express my sincere thanks for [*specific action, e.g., your time today, your feedback on the project*]. Your input on [*specific topic*] was especially helpful and gives us a clear path forward.
We appreciate the contribution you’ve made. Let me know if there is anything you need from my end.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Following up on [*topic of discussion*]
Hi [*Recipient’s Name*],
I’m following up on our conversation from [*day/date*] about [*specific topic*]. It was great to connect and discuss the path forward.
To recap, we agreed that the next step is [*summary of action item*]. I’ve attached [*relevant document, e.g., the meeting notes*] to keep everything in one place.
Let me know if you have any questions or if anything has changed on your end. Otherwise, I look forward to hearing from you.
All the best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Your feedback on [*project/topic*]
Hi [*Recipient’s Name*],
I’m writing to ask for your feedback on [*the recent project/our collaboration*]. Your perspective is valuable, and we want to make sure we’re hitting the mark.
Could you take a few moments to share your thoughts on [*specific area, e.g., the final design, the process*]? Any insights you have on what went well and where we could improve would be greatly appreciated.
Your feedback will help us refine our process for future projects. Let me know if you’d prefer to share your thoughts over a quick call.
Thanks again,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Final reminder: [*Action required*] is due [*Date/Time*]
Hi [*Recipient’s Name*],
This is a final reminder that the deadline for [*specific action, e.g., submitting your feedback, completing your registration*] is [*Date*]. After this, [*consequence, e.g., the form will close, the offer will expire*].
If you still intend to move forward, please complete [*required action*] by the deadline. We wouldn’t want you to miss out.
Let me know if you have any questions. If you’ve already completed this, please disregard this message.
Best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Concluding our contract for [*Project/Service Name*]
Hi [*Recipient’s Name*],
This email confirms the conclusion of our contract regarding [*Project/Service Name*], effective [*End Date*]. We are writing to outline the final steps and ensure a smooth transition as we wrap up our engagement.
As per our agreement, all final deliverables have been completed. Please find the final invoice attached for your records. If there are any outstanding materials or assets to be returned, let us know the best way to proceed.
It was a pleasure collaborating with you. We appreciate the opportunity and wish you all the best in your future endeavors. Please don’t hesitate to reach out if you have any questions about the offboarding process.
Best regards,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
While these five closing email templates provide a solid foundation, Flodesk can help you manage and automate your entire email workflow. We offer intuitive email marketing tools for small businesses, helping you grow and monetize your email list without the hassle. You don’t need coding or design skills to create, send, and automate emails that connect with your audience and drive results.
Our platform is built to help both beginners and experts send effective, well-designed emails in a straightforward way. With an easy-to-use email builder, capable automations, and clean forms, Flodesk gives you everything you need for your email marketing—without the complexity.
Closing an email with clarity and purpose is a small detail that makes a big difference. Use these templates to wrap up your conversations professionally and set clear expectations for what comes next.
When you're ready to move beyond individual emails, Flodesk helps you build and automate your entire email strategy. Get started with Flodesk to create well-designed emails and workflows that connect with your audience.
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