Appointment Reminder Emails: 10 Great Examples (& Other Tips)

In this article, we'll show you 10 email examples for appointment reminders that have been sent to customers in the past from different companies. Seeing these examples can help you understand what works best and inspire you to create effective appointment reminder emails for your own needs.

What should go into appointment reminder emails?

A good appointment reminder email is clear, concise, and includes all necessary details such as the date, time, and location of the appointment. It should also have a friendly tone and a call to action, ensuring the recipient knows how to confirm or reschedule if needed.

• Subject Line: Keep it short and to the point, such as "Upcoming Appointment Reminder" or "Don't Forget Your Appointment Tomorrow."
• Greeting: Use a friendly and personalized greeting like "Hi [Name]," to make the email feel more personal and engaging.
• Appointment Details: Clearly state the date, time, and location of the appointment. For example, "Your appointment is scheduled for [Date] at [Time] at [Location]."
• Call to Action: Include a clear call to action, such as "Please confirm your appointment by clicking here" or "Contact us if you need to reschedule."
• Contact Information: Provide contact details in case the recipient has any questions or needs to make changes. For example, "You can reach us at [Phone Number] or [Email Address]."
• Closing: End with a friendly closing, such as "Looking forward to seeing you!" or "Thank you for choosing us!"

Let's jump into it and check out 10 email examples of good appointment reminder emails!

10 appointment reminder email examples

1) Grammarly

Grammarly is a digital writing assistant that helps users improve their writing by checking for grammar, spelling, punctuation, clarity, engagement, and delivery mistakes. This appointment reminder email is effective because it provides timely notification and clear, actionable information, empowering users to manage their subscriptions with ease.

2) Boka

Boka is a dental care company that focuses on natural and effective oral health solutions. This appointment reminder email stands out due to its clean design and straightforward messaging, making it easy for recipients to understand and act upon their upcoming appointments.

3) Vegamour

Vegamour's email template is designed to be visually appealing and straightforward, making it an excellent choice for appointment reminders. Its clean layout and clear messaging ensure that customers can easily understand and act on their upcoming appointments, enhancing user experience and engagement.

4) Magic Molecule

Magic Molecule's appointment reminder email stands out for its clarity and directness, with a straightforward subject line, "THIS IS A REMINDER," ensuring recipients immediately understand the email's purpose. Its clean, minimal design and responsive layout make it easy for users to view and act on their appointments, enhancing both usability and engagement.

5) Park Mobile

Park Mobile offers innovative parking solutions through a user-friendly mobile app, making it easier for users to find and pay for parking. The company excels with this email by providing a clear value proposition with a free gift, a clean and minimalist design, and features that empower users to share and interact with the content effortlessly.

6) Feeling Swell

Feeling Swell's appointment reminder email is a standout example due to its clear subject line, "Don't Forget Your Discount Code! 🌊", which immediately communicates the email's purpose. The use of a wave emoji adds a friendly touch, while the straightforward design and prominent call-to-action button make it easy for recipients to understand and act on the reminder.

7) Smalls

Smalls offers a "Sampler" product, likely related to food or consumables, with a promotional offer for a 50% discount. This appointment reminder email is effective due to its bold subject line with emojis, clear branding, and a prominent call-to-action, all designed to prompt immediate action while maintaining a clean and modern aesthetic.

8) Loom

Loom is a video messaging platform that allows users to record, share, and interact with video messages, often used for team communication and collaboration. This appointment reminder email is a great example because it is clear, direct, and actionable, with a clean and simple layout that includes a prominent call-to-action, making it easy for recipients to join their team and not miss out on important communication opportunities.

9) TurboTax

TurboTax is a well-known tax preparation software/service that helps individuals and businesses file their taxes. The appointment confirmation email from TurboTax features a clean and minimalistic layout with a clear header, prominent call-to-action buttons, and effective use of whitespace, making it easy for recipients to read and act on their appointments.

10) Duolingo

Duolingo is an online language learning platform that uses gamification and daily reminders to help users learn new languages. This appointment reminder email is effective due to its personalized subject line, clear and actionable reminder, and clean, minimalistic design that aligns with Duolingo's user-friendly and engaging approach to language education.

Why you should use Flodesk to help create your emails

With Flodesk, creating effective appointment reminder emails is a breeze. Our intuitive design tools and beautiful templates empower you to craft clear, engaging reminders that resonate with your audience, ensuring they never miss an appointment.

Wrapping up

Flodesk makes creating effective appointment reminder emails a breeze. With our intuitive design tools and beautiful templates, you can craft clear, engaging reminders that resonate with your audience, ensuring they never miss an appointment.

Flodesk offers the most user-friendly email marketing tools for small businesses, helping you grow and monetize your email list effortlessly. With no need for coding or design skills, you can create, send, and automate emails that engage your audience and drive revenue. Trusted by over 100,000 businesses, Flodesk helps beginners and experts send beautiful, high-converting emails in a radically simple way. With the world’s most intuitive email builder, powerful automations, and beautiful forms, Flodesk gives you everything you need for brilliant email marketing—without the complexity.

In conclusion, using Flodesk can transform your email marketing strategy, making it easier than ever to keep your audience engaged and informed. Sign up for Flodesk today and start creating beautiful, effective emails effortlessly.