That first email you send after someone applies is a big deal. It sets the stage for their entire experience with your brand.
Using a template ensures you can respond thoughtfully and quickly, every single time. We've put together five essential templates to help you do just that.
<template>
Subject: Your Application for the [Job Title] Position at [Company Name]
Hi [Candidate Name],
Thanks for applying for the [Job Title] position at [Company Name]. We've received your application and appreciate you taking the time to reach out.
Our hiring team is currently reviewing all applications and plans to contact qualified candidates within [Number of Weeks] weeks for the next steps. We'll be in touch directly if your experience aligns with what we're looking for in this role.
In the meantime, we invite you to get a better sense of our work and culture. You can explore our company blog at [Link to Blog] or see what our team is up to on [Link to Social Media].
We appreciate your interest in joining our team.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: We've Received Your Application to [University Name]
Dear [Applicant Name],
This email confirms we have successfully received your application for admission to [University Name] for the [Academic Year] academic year. Thank you for your interest in joining our community.
Your application is now with our admissions committee for review. You can track your application status, view your checklist, and see any outstanding requirements by logging into your applicant portal: [Link to Applicant Portal].
We expect to release admissions decisions around [Date or Timeframe]. In the meantime, we invite you to get a feel for campus life by taking a virtual tour at [Link to Virtual Tour] or exploring our student stories on our blog [Link to Blog].
We appreciate you taking this important step with us.
Sincerely,
[The Office of Admissions]
[University Name]
</template>
<template>
Subject: We've Received Your Application for the [Grant Name]
Dear [Applicant Name],
This confirms we have received your application for the [Grant Name]. Thank you for taking the time to share your project with us.
Your proposal is now with our review committee. We expect to finalize funding decisions by [Date or Timeframe] and will notify all applicants of their status once the review is complete.
While you wait, you can learn more about the projects we've supported in the past by visiting [Link to Past Recipients or Impact Report].
We appreciate the opportunity to consider your work.
Sincerely,
[Your Name/Foundation Name]
[Your Title]
[Foundation Name]
</template>
<template>
Subject: Your Internship Application: [Internship Title] at [Company Name]
Hi [Candidate Name],
Thank you for applying for the [Internship Title] internship at [Company Name]. We've received your application and appreciate your interest in joining us.
Our team is currently reviewing all submissions for the [Summer/Fall/Spring] program. We expect to contact candidates who are a potential match for interviews within the next [Number of Weeks] weeks. We will reach out directly if your profile aligns with the role.
In the meantime, we invite you to get a better sense of our work and culture. You can explore our projects on our [Link to Company Blog or Portfolio] or see what our team is up to on [Link to Social Media].
We appreciate you considering us for this step in your career.
Best,
[Your Name]
[Your Position]
[Company Name]
</template>
<template>
Subject: Your Application for the [Scholarship Name]
Dear [Applicant Name],
This email confirms we have received your application for the [Scholarship Name]. Thank you for taking the time to share your goals and story with us.
Your application is now with our scholarship committee for review. We plan to notify all applicants of the final decision by [Date or Timeframe]. You will receive an email from us once the selection process is complete.
In the meantime, you can learn more about our past scholars and their work at [Link to Past Scholars or Foundation Website].
We appreciate the effort you put into your application and wish you the best in your academic pursuits.
Sincerely,
[Your Name/Organization Name]
[Your Title]
[Scholarship Foundation/Organization Name]
</template>
Once you have your application acknowledgement templates ready, sending them should be just as straightforward. Flodesk offers intuitive email marketing tools built for small businesses, helping you grow your email list and communicate effectively. You can create, send, and automate your emails without needing any coding or design skills, letting you focus on engaging your audience.
Our platform gives you everything you need for effective email marketing, without the complexity. With a simple email builder, powerful automations, and clean forms, Flodesk empowers businesses to send professional emails that get results. It’s a radically simple way for beginners and experts alike to manage their email marketing.
Sending a thoughtful acknowledgement email is the first step in building a strong relationship with your applicants. Use these templates as your starting point for consistent and professional communication.
When you're ready to send emails that look as good as they read, Flodesk is here to help. Sign up and see how simple email marketing can be.
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