Getting your staffing agency in front of the right clients means sending the right emails. We're breaking down five essential sales email templates that can help you connect with potential clients and fill open roles.
Using a template as a starting point can streamline your outreach process, giving you a solid framework so you can focus on personalization.
<template>
Subject: Regarding your open [*Job Title*] position
Hi [*Hiring Manager Name*],
I saw you’re looking for a [*Job Title*] and wanted to reach out. I’m working with a candidate who seems like a strong fit for what you’re building at [*Company Name*].
In short, they have [*Number*] years of experience in [*Relevant Skill or Industry*] and recently accomplished [*Specific, impressive achievement*]. Finding talent for specialized roles like this can be a challenge, and we focus on connecting companies with vetted professionals who can make an immediate impact.
Would you be open to reviewing their full, anonymized profile? If you're not the right person to speak with, could you point me in the right direction?
Best,
[*Your Name*]
[*Your Title*]
[*Your Staffing Agency*]
[*Your Website or LinkedIn Profile*]
</template>
<template>
Subject: Re: Regarding your open [*Job Title*] position
Hi [*Hiring Manager Name*],
I’m following up on my previous email regarding the candidate I have in mind for your [*Job Title*] opening. I know you're likely busy, but I wanted to briefly reiterate their potential fit.
Their background in [*Relevant Skill or Industry*] aligns directly with the needs of the role, and I believe they could contribute significantly to your team at [*Company Name*].
Are you the right person to discuss this, or would you be able to point me toward the appropriate contact?
Best,
[*Your Name*]
[*Your Title*]
[*Your Staffing Agency*]
[*Your Website or LinkedIn Profile*]
</template>
<template>
Subject: Introduction: [*Candidate Name*] for the [*Job Title*] role
Hi [*Hiring Manager Name*],
Following up on our conversation, I'm pleased to introduce you to [*Candidate Name*] for your [*Job Title*] position. Based on your requirements, I believe they are a strong potential fit for your team.
[*Candidate Name*] brings [*Number*] years of experience in [*Relevant Skill or Industry*] and has a proven track record of [*Specific, impressive achievement*]. Their background seems to align directly with the responsibilities of this role and the goals at [*Company Name*].
I have attached their resume for your review. They are aware of this opportunity and are interested in discussing it further.
Please let me know if you would like to schedule an introductory call. I am available to coordinate at your convenience.
Best,
[*Your Name*]
[*Your Title*]
[*Your Staffing Agency*]
[*Your Website or LinkedIn Profile*]
</template>
<template>
Subject: Connecting [*Company Name*] with talent in [*Industry/Field*]
Hi [*Hiring Manager Name*],
My name is [*Your Name*], and I run a staffing agency that specializes in placing professionals within the [*Industry/Field*] space. I'm reaching out because finding qualified talent can be a significant bottleneck to growth, and we help companies like [*Company Name*] build effective teams.
We handle the time-consuming work of sourcing, vetting, and presenting candidates who not only have the right skills but also align with your company culture. Our focus is on [*mention a specific value proposition, e.g., passive candidates, a particular niche, speed of placement*], ensuring you only spend time interviewing people who are a genuine fit.
Would you be open to a brief call next week to discuss your upcoming hiring needs? If you aren't the right person to speak with, could you please direct me to the appropriate contact?
Best,
[*Your Name*]
[*Your Title*]
[*Your Staffing Agency*]
[*Your Website or LinkedIn Profile*]
</template>
<template>
Subject: Feedback on your new [*Job Title*]
Hi [*Client Name*],
I’m checking in to see how your new [*Job Title*], [*Candidate Name*], is settling into the team at [*Company Name*].
We are currently gathering feedback from our clients, and your perspective on the hiring process would be very helpful for other companies looking to build their teams. Would you be willing to share a brief testimonial about your experience working with us?
If you’re open to it, you can simply reply to this email with a few sentences. We’d love to hear about the process and the impact [*Candidate Name*] has made.
Thank you for your partnership.
Best,
[*Your Name*]
[*Your Title*]
[*Your Staffing Agency*]
[*Your Website or LinkedIn Profile*]
</template>
Once you have these five staffing agency sales email templates, you need a tool to send and manage your outreach. Flodesk offers intuitive email marketing software that helps businesses grow their client list. Without needing coding or design skills, you can build, send, and automate emails to engage potential clients and drive placements.
Our platform gives you a straightforward email builder, effective automations, and clean forms to help you manage your sales pipeline. We provide the necessary tools for email marketing without the complexity. Thousands of businesses use Flodesk to send professional emails that help them connect with the right people.
These email templates provide a solid foundation for your client outreach. They are designed to be adapted, helping you start conversations that lead to placements.
With your templates ready, the next step is putting them into action. Flodesk provides the tools to send and automate your emails, helping you connect with clients consistently and sign up to see how our platform can support your agency's growth.
Stunning email marketing and automation tools to bring your brand to life and scale your small business.
