When a team member moves on, letting your subscribers and clients know is a necessary step. We've put together five email templates to help you handle these announcements with clarity and professionalism.
Having a go-to template takes the guesswork out of a sensitive situation, ensuring your message is consistent and on point every time.
<template>
Subject: An update from the [*Your Company Name*] team
Hi [*Recipient Name*],
We’re writing to share that [*Employee's Name*] is moving on from their role as [*Employee's Position*] at [*Your Company Name*], with their last day being [*Last Day of Employment*]. We’ve valued their contributions and wish them the best in their next chapter.
We want to ensure a seamless transition for you. Your new point of contact is [*New Contact Person's Name*], who is fully briefed and ready to assist you. You can expect the same level of support you’ve always had.
If you have any questions, please don’t hesitate to reach out to [*New Contact Person's Name*] at [*New Contact Person's Email*].
Best,
[*Your Name*]
[*Your Position*]
[*Your Company Name*]
</template>
<template>
Subject: Transitioning your point of contact at [*Your Company Name*]
Hi [*Recipient Name*],
We’re writing to inform you that [*Employee's Name*] is no longer with [*Your Company Name*]. We’ve appreciated their dedication and wish them success in their future endeavors.
To ensure a smooth continuation of our work together, your new point of contact will be [*New Contact Person's Name*]. They have been fully briefed on your account and are ready to assist with all your needs without missing a beat.
[*New Contact Person's Name*] will be reaching out to you soon to introduce themselves personally. In the meantime, you can reach them at [*New Contact Person's Email*].
Best regards,
[*Your Name*]
[*Your Position*]
[*Your Company Name*]
</template>
<template>
Subject: An update regarding your account with [*Your Company Name*]
Hi [*Recipient Name*],
This email is to notify you that [*Employee's Name*] has departed from their position at [*Your Company Name*]. We appreciate the work they did on your account.
To ensure your service continues without interruption, we have assigned [*New Contact Person's Name*] as your new point of contact. They have been brought fully up to speed on your account and are prepared to support you moving forward.
For any questions or immediate needs, you can reach [*New Contact Person's Name*] directly at [*New Contact Person's Email*]. They will also be in touch shortly to introduce themselves.
Sincerely,
[*Your Name*]
[*Your Position*]
[*Your Company Name*]
</template>
<template>
Subject: A farewell and thank you from [*Employee's Name*]
Hi [*Recipient Name*],
I’m writing to let you know that I’m moving on from my role at [*Your Company Name*], and my last day is [*Last Day of Employment*].
I’ve truly enjoyed working with you and want to thank you for the great collaboration. To ensure a seamless transition, your new point of contact will be [*New Contact Person's Name*]. They are fully up to speed on your account and can be reached at [*New Contact Person's Email*].
Wishing you all the best.
Best regards,
[*Your Name*]
[*Your Position*]
[*Your Company Name*]
</template>
<template>
Subject: Important Update Regarding Your Point of Contact at [*Your Company Name*]
Hi [*Recipient Name*],
This message is to let you know that [*Employee's Name*] is no longer with [*Your Company Name*]. We appreciate their contributions and wish them well.
To ensure a seamless continuation of service, your new point of contact is [*New Contact Person's Name*]. They are fully up to speed on your account and ready to assist with anything you need.
For any questions, please feel free to reach out to [*New Contact Person's Name*] at [*New Contact Person's Email*]. They will also be in touch soon to introduce themselves.
All the best,
[*Your Name*]
[*Your Position*]
[*Your Company Name*]
</template>
When you need to send important communications like the 'no longer with the company' emails we've covered, Flodesk provides the tools to do it with ease. Designed for small businesses, our platform helps you grow your email list and manage your audience without any coding or design experience. You can create, send, and automate emails that keep your subscribers engaged and informed.
Trusted by thousands of businesses, Flodesk offers an intuitive email builder, powerful automations, and well-designed forms. We give you everything you need to handle your email marketing effectively. Our focus is on providing a straightforward, simple way for both beginners and experts to send emails that look great and get results, removing all the usual complexity.
Handling team changes requires clear and professional communication. The templates we've shared provide a solid foundation for keeping your clients informed and confident in your business.
When you're ready to send these updates, Flodesk makes it simple to create and deliver emails that reflect your brand's quality. Sign up to get started.
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