Reaching out to a hiring manager is a key part of any job search. A well-crafted email can open doors by making a direct and memorable impression.
Starting with a template helps you get the structure right, every time. This way, you can focus less on formatting and more on what you want to say.
<template>
Subject: Interview Invitation: [Job Title] at [Company Name]
Hi [Candidate Name],
Thank you for your interest in the [Job Title] position at [Company Name]. Your application stood out to us, and we would like to invite you for an interview to discuss your experience further.
The interview will be a [e.g., 45-minute] [video call / phone call / in-person meeting] with [Interviewer Name, Title]. This is a chance for us to learn more about your background and for you to ask any questions you have about the role and our team.
Please use the link below to select a time that works for you:
[Link to Scheduling Tool]
If you can’t find a suitable time, please reply to this email with a few days and times that work for you, and we’ll coordinate from there.
We look forward to speaking with you.
Best,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Job Offer: [Job Title] at [Company Name]
Hi [Candidate Name],
On behalf of the team at [Company Name], I am delighted to offer you the position of [Job Title]. We were very impressed during the interview process and believe your skills will be a great addition to our team.
We are offering an annual salary of [Salary], with a proposed start date of [Start Date]. You can find the full details of your compensation, benefits, and terms of employment in the attached offer letter.
Please review the offer and let us know if you accept by [Acceptance Deadline]. We are happy to answer any questions you may have.
We are excited about the possibility of you joining us.
Best,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Update on your [Job Title] application at [Company Name]
Hi [Candidate Name],
Thank you for your interest in the [Job Title] position and for taking the time to speak with our team. We genuinely appreciate you sharing your experience with us.
After careful consideration, we have decided to move forward with another candidate for this role. This was a competitive search, and the decision was not an easy one.
We will keep your information on file for any future positions that may be a good fit. We wish you the best of luck in your job search.
Best,
[Your Name]
[Your Title]
[Company Name]
</template>
<template>
Subject: Following up on the [Job Title] interview
Hi [Hiring Manager Name],
I’m writing to follow up on my interview for the [Job Title] position on [Date of Interview]. I enjoyed our conversation and learning more about the team and the work you’re doing at [Company Name].
Our discussion about [Specific Topic from Interview] was particularly interesting, and it confirmed my excitement about this opportunity. I am confident that my experience with [Your Relevant Skill] would be a great asset in helping your team achieve [Specific Company Goal or Project].
I remain very interested in this role and am eager to hear about the next steps. Please let me know if there is anything else I can provide.
Best,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Link to your LinkedIn profile or portfolio]
</template>
<template>
Subject: Thank you - [Job Title] Interview
Hi [Hiring Manager Name],
Thank you for taking the time to speak with me today about the [Job Title] position at [Company Name]. I enjoyed our conversation and learning more about the role and your team.
I particularly enjoyed our discussion about [Specific Topic from Interview]. It reinforced my enthusiasm for this opportunity and how my experience in [Your Relevant Skill] aligns with the goals you have for the team.
I am very interested in this role and confident I can contribute to your team's success. I look forward to hearing about the next steps.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Link to your LinkedIn profile or portfolio]
</template>
Once you have your hiring manager email templates, Flodesk provides the tools to put them into action. We offer an intuitive email platform for small businesses, helping you manage communications and grow your contact list. With no coding or design skills required, you can create, send, and automate emails that engage your audience and support your goals.
Our platform includes a straightforward email builder, powerful automations, and well-designed forms, giving you everything you need for effective email marketing. Flodesk is built to help beginners and experts send professional, high-converting emails, stripping away the usual complexity of email software.
Clear communication is essential in any hiring process, and these templates provide the framework for professional outreach. They give you the structure to connect with candidates and hiring managers directly and effectively.
Flodesk is the tool to put this communication into practice. Sign up for Flodesk to build, send, and automate your emails with a platform designed for clarity and impact.
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