You've poured your energy into creating a memorable exhibition, and now it's time to get the word out. Your invitation email is the first glimpse people will have of your event, so making it count is key.
To make things easier, we've gathered five exhibition invitation templates. Referring to a template streamlines the process, ensuring you include all the essential details while maintaining a polished look.
Your subject line is the first thing people see, so make it clear. Include the name of your exhibition and the artist to grab their attention. No need for fluff; just state what the email is about.
An exhibition is a visual experience, and your invitation should be, too. Include a high-quality image of a key piece from the collection. This gives a preview of what to expect and sets the aesthetic tone for your event.
Don't make your guests search for the important details. Place the what, where, and when—the event title, venue, date, and time—right at the top of your email. This respects their time and makes it easy for them to say yes.
Give your invitation some heart by briefly sharing the story behind the exhibition. What's the theme? What inspired the work? A little context helps people connect with the art before they even arrive, making them more eager to attend.
Tell your readers exactly what to do next. Whether it's to RSVP, buy a ticket, or learn more, use a clear, clickable button. A simple "RSVP Here" or "Get Tickets" makes the next step obvious and effortless for your invitees.
<template>
Subject: You’re Invited: The Unveiling of [Product Name]
Hi [Name],
The wait is over. We’re inviting you to the exclusive launch of [Product Name]. This is our new [one-sentence product description], designed to help you [key benefit or problem it solves].
Join us for a first look and see it in action.
Date: [Date]
Time: [Time]
Location: [Venue Name or Virtual Link]
At the event, you’ll get to experience [Product Name] firsthand. We’ll have live demonstrations and a Q&A with the team behind it. This is your chance to see how [Product Name] can transform the way you [relevant activity].
To reserve your spot, please RSVP by [RSVP Date].
We look forward to celebrating with you.
[Your Name]
[Your Position]
[Company Name]
[Website]
</template>
<template>
Subject: An Exclusive Invitation for You: [Exhibition Name]
Hi [Name],
As one of our most valued supporters, we’d like to personally invite you to an exclusive VIP preview of our upcoming exhibition, [Exhibition Name].
This private viewing is our way of thanking you for your continued support. You’ll have the opportunity to experience the collection before it opens to the public, meet the artist, [Artist's Name], and connect with fellow art enthusiasts in an intimate setting.
Date: [Date]
Time: [Time]
Location: [Venue Name]
Please confirm your attendance by [RSVP Date] so we can add your name to the guest list.
We are excited to share this special evening with you.
[Your Name]
[Your Position]
[Gallery/Organization Name]
[Website]
</template>
<template>
Subject: Register Early for [Exhibition Name] & Save
Hi [Name],
Be the first to secure your spot for our upcoming exhibition, [Exhibition Name]. We’re offering a limited number of early bird tickets, and we wanted you to be among the first to know.
Register now to receive a special discount on your ticket. This is your chance to experience [briefly describe the exhibition or its theme] before general admission opens.
Date: [Date]
Time: [Time]
Location: [Venue Name]
Early bird pricing is only available until [Early Bird End Date] or until tickets sell out. Don't miss out on this opportunity.
We hope to see you there.
[Your Name]
[Your Position]
[Gallery/Organization Name]
[Website]
</template>
<template>
Subject: You’re Invited: Networking at [Exhibition Name]
Hi [Name],
We’re hosting a networking event in conjunction with our latest exhibition, [Exhibition Name], and we’d love for you to be there. This is an opportunity to connect with other [mention industry, e.g., artists, collectors, creatives] in a relaxed and inspiring environment.
Join us to discuss the collection, share insights, and meet other professionals from the [relevant community or field].
Date: [Date]
Time: [Time]
Location: [Venue Name]
To ensure a valuable experience for everyone, space is limited. Please confirm your attendance by [RSVP Date].
We look forward to connecting with you.
[Your Name]
[Your Position]
[Gallery/Organization Name]
[Website]
</template>
<template>
Subject: Join Our Workshop: [Workshop Title] at [Exhibition Name]
Hi [Name],
We're hosting a hands-on workshop, [Workshop Title], in conjunction with our [Exhibition Name] exhibition, and we’d love for you to join.
This session, led by [Artist/Instructor's Name], is a chance to [describe the activity or skill learned, e.g., explore the techniques featured in the exhibition]. You’ll get practical experience and leave with [mention the takeaway, e.g., your own creation, a new skill].
Date: [Date]
Time: [Time]
Location: [Venue Name or Room]
All necessary materials will be provided. Space is limited to ensure a quality experience for all attendees, so please register to secure your spot.
We hope to see you there.
[Your Name]
[Your Position]
[Gallery/Organization Name]
[Website]
</template>
Once you have your exhibition invitation ready, you need a platform to send it from. Flodesk offers intuitive email marketing tools for small businesses, helping you grow your email list and engage your audience without a steep learning curve. You don’t need coding or design skills to create and send emails that reflect the quality of your event.
Our platform provides a straightforward email builder, powerful automations, and clean forms to make your email marketing effective. We give you all the necessary tools, stripped of the usual complexity. Thousands of businesses already use Flodesk to send emails that look professional and drive engagement.
Your exhibition deserves an invitation that reflects its quality. These templates provide a solid foundation for creating an email that connects with your audience and fills your guest list.
When you're ready to send your invitation, Flodesk provides the tools to do it with clarity and style. Sign up to get started.
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