5 Great Employee Introduction Email Templates To Copy & Paste

Welcoming a new hire is a big deal, and the first announcement email sets the tone for their entire journey with your team.

Using a template makes crafting that perfect welcome message simple. It ensures you hit all the right notes without having to start from scratch every time.

Tips for Writing Employee Introduction Emails

• Go beyond the job title. Share a fun fact or a personal hobby. This gives everyone an easy conversation starter and helps your new hire feel seen as a person, not just a role.
• Include a photo. A friendly photo makes the announcement more personal and helps everyone put a face to the name. It’s a small touch that makes a big impact, especially for remote teams.
• Clarify their role and impact. Briefly explain what they’ll be working on and who they’ll be working with. This gives the team clarity and helps them see how the new hire contributes to shared goals.
• Encourage a warm welcome. Prompt your team to connect. A simple call to action—like suggesting they send a welcome message or invite them for coffee—empowers everyone to help build a welcoming culture.

Types of Employee Introduction Email Templates We Will Cover

1. New Hire Announcement Email Template
2. Team Member Introduction Email Template
3. Manager Introduction Email Template
4. Remote Employee Introduction Email Template
5. Intern Introduction Email Template

5 Employee Introduction Email Templates

1) New Hire Announcement Email Template

<template>

Subject: Welcome [New Hire's Name] to the Team!

Hi everyone,

Please join me in welcoming [New Hire's Name], who starts on [Start Date] as our new [Job Title].

[He/She/They] will be joining the [Department Name] and will focus on [briefly describe their main responsibilities]. [New Hire's Name] brings a wealth of experience from [Previous Company or Field], and we're excited for the impact [he/she/they] will have here.

On a personal note, [New Hire's Name] enjoys [mention a hobby or fun fact].

Please take a moment to introduce yourselves and make [New Hire's Name] feel welcome. We're thrilled to have you on the team, [New Hire's Name]!

Best,

[Your Name]

[Your Position]

</template>

2) Team Member Introduction Email Template

<template>

Subject: Welcome to the Team, [New Hire's Name]!

Hi team,

I'm excited to introduce our newest team member, [New Hire's Name], who is joining us as our new [Job Title]. [He/She/They] will be working closely with us on [mention specific project or area of focus].

To help us get to know [him/her/them] better, [New Hire's Name] enjoys [mention a hobby or fun fact].

Let's make sure [he/she/they] feels right at home. Please take a moment to introduce yourselves and share what you're working on. We've scheduled a team welcome lunch/coffee on [Date] at [Time] to connect.

Welcome aboard, [New Hire's Name]! We're looking forward to working with you.

Best,

[Your Name]

[Your Position/Team Lead]

</template>

3) Manager Introduction Email Template

<template>

Subject: Introducing Our New [Department Name] Manager, [Manager's Name]

Hi team,

I'm pleased to announce that [Manager's Name] will be joining us as the new [Job Title], effective [Start Date]. [He/She/They] will be leading the [Department Name] team.

[Manager's Name] comes to us with extensive experience in [mention relevant experience or industry] and is focused on [mention a key area of focus or leadership philosophy]. [He/She/They] will be responsible for guiding our team's strategy and supporting your professional growth.

Outside of work, [Manager's Name] enjoys [mention a hobby or fun fact]. Please give [him/her/them] a warm welcome. [Manager's Name] is looking forward to connecting with each of you individually over the coming weeks.

Welcome to the team, [Manager's Name]! We're excited for your leadership.

Best,

[Your Name]

[Your Position]

</template>

4) Remote Employee Introduction Email Template

<template>

Subject: Welcoming Our New Remote Team Member, [New Hire's Name]!

Hi team,

Please join me in welcoming [New Hire's Name], who starts today, [Start Date], as our new [Job Title]. [He/She/They] will be working with us remotely from [City, State/Country].

[New Hire's Name] is joining the [Department Name] and will be focused on [briefly describe their main responsibilities].

To help us get to know [him/her/them], [New Hire's Name] enjoys [mention a hobby or fun fact].

Since we won't be bumping into [him/her/them] in the office, please make an extra effort to connect. I encourage you to send a welcome message on [Communication Platform, e.g., Slack] or schedule a brief virtual coffee chat to introduce yourselves.

Welcome aboard, [New Hire's Name]! We're looking forward to working with you.

Best,

[Your Name]

[Your Position]

</template>

5) Intern Introduction Email Template

<template>

Subject: Welcoming Our New Intern, [Intern's Name]!

Hi everyone,

I'm happy to introduce [Intern's Name], who is joining us as a [Internship Title] Intern from [Start Date] to [End Date].

[He/She/They] is currently studying [Field of Study] at [University/College Name] and will be supporting the [Department Name] team. During [his/her/their] time with us, [Intern's Name] will be assisting with [mention specific project or tasks] and learning more about [mention a key learning area].

Outside of [his/her/their] studies, [Intern's Name] enjoys [mention a hobby or fun fact].

Please take a moment to introduce yourselves and make [Intern's Name] feel welcome. This is a great opportunity for us to share our knowledge and support the next generation of talent.

Welcome to the team, [Intern's Name]! We're excited to have you with us.

Best,

[Your Name]

[Your Position]

</template>

What About Using Flodesk?

While these five employee introduction email templates offer a solid foundation, delivering them with professional polish is the next step. Flodesk provides intuitive email marketing tools built for small businesses, helping you manage and grow your email list. You can design, send, and automate emails that connect with your audience without needing any coding or design experience.

With our intuitive email builder, powerful automations, and well-designed forms, Flodesk gives you everything you need for effective email marketing without the complexity. We help both beginners and experts send well-designed, high-converting emails in a straightforward way. It's a radically simple approach trusted by over 100,000 businesses to get results.

Wrapping Up

A thoughtful welcome email sets the stage for a new hire's success and reinforces your company culture. Using a template ensures you communicate clearly and consistently every time.

Now that you have the templates, use Flodesk to send beautifully designed emails that reflect your brand. Sign up today to start creating your own welcome announcements.