5 Great Employee Engagement Email Templates To Copy & Paste

Keeping your team in the loop and feeling valued is key to a thriving workplace. Well-crafted employee engagement emails are a simple yet powerful way to build that connection.

Using a template gives you a reliable starting point, letting you focus on the message instead of the format.

Tips for Writing Employee Engagement Emails

• Nail the subject line. Clarity is king. Your team gets a lot of email, so make it obvious what yours is about. Instead of a vague title, try something direct like “Action Required: Sign Up for Benefits” or “Team Win: Project Phoenix Launch.”
• Make it look good. A wall of text is an immediate turn-off. Use your brand’s design elements, plenty of white space, and clear headings to guide the reader’s eye. A visually appealing email is one that actually gets read.
• Have one clear goal. Each email should have a single, focused purpose. Are you sharing an update, asking for feedback, or celebrating a milestone? Make your call to action unmissable and simple, so employees know exactly what you want them to do.
• Get personal. Go beyond just using their first name. Reference a specific team’s success or a project they contributed to. Acknowledging their actual work shows you’re paying attention and makes the message feel more genuine.
• Invite a response. Engagement is a two-way street. End your email with a question or a prompt for replies. Let your team know their feedback is welcome and that a real person is listening. This turns a simple broadcast into a conversation.

Types of Employee Engagement Email Templates We Will Cover

1. Welcome Aboard Email Template
2. Feedback Request Email Template
3. Team Building Invite Email Template
4. Recognition Announcement Email Template
5. Wellness Program Email Template

5 Employee Engagement Email Templates

1) Welcome Aboard Email Template

<template>

Subject: Welcome to the team, [New Employee Name]!

Hi [New Employee Name],

On behalf of the entire team, welcome to [Company Name]. We are all excited to have you join us.

Your first day is [Start Date]. Please plan to be at [Office Location or virtual meeting link] by [Start Time]. Your manager, [Manager’s Name], will be there to greet you and get you started.

We’ve planned your first week to help you get acquainted. You can expect to meet your new team, get your equipment set up, and walk through the key projects you’ll be contributing to. We’ve also attached a schedule for your first few days so you know what to expect.

We are confident you will be a great addition to our team and look forward to working with you.

Best regards,

[Your Name]

[Your Position]

[Company Name]

</template>

2) Feedback Request Email Template

<template>

Subject: We'd love your feedback on [Project/Initiative Name]

Hi [Team/Department Name],

We've recently completed [Project/Initiative Name], and your perspective is crucial as we move forward. Your direct feedback helps us understand what went well and where we can improve our processes.

Please take a few minutes to share your thoughts by filling out this brief survey: [Link to Survey]. It should take no more than [Number] minutes to complete.

We ask that you submit your feedback by [Date] so we can incorporate it into our planning for [Next Step, e.g., the next quarter].

Thank you for helping us improve.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

3) Team Building Invite Email Template

<template>

Subject: You're Invited: [Event Name] Team Building

Hi team,

Get ready to connect and have some fun outside of our usual work. We're excited to invite you to our upcoming team-building event, [Event Name].

This is a chance for us to relax, get to know each other better, and work together in a new way. We'll be [Briefly describe the activity, e.g., competing in a friendly bowling tournament, solving an escape room].

The event will take place on [Date] at [Time] at [Location/Address].

Please RSVP by [RSVP Date] using this link: [Link to RSVP form] so we can get a final headcount.

We're looking forward to seeing you all there.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

4) Recognition Announcement Email Template

<template>

Subject: Celebrating the success of [Employee/Team Name]

Hi team,

I’m writing to recognize the excellent work of [Employee/Team Name] for their contribution to [Project/Achievement].

Their dedication to [Describe the specific action or behavior] was critical in helping us achieve [Explain the positive outcome or result]. This was a significant accomplishment that has made a real impact on [Mention the team, company, or customers].

Please join me in congratulating them on a job well done.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

5) Wellness Program Email Template

<template>

Subject: Introducing Our New Wellness Program: [Program Name]

Hi team,

We're committed to supporting your overall well-being, and today we're excited to introduce [Program Name], our new company-wide wellness initiative.

This program is designed to provide you with resources to support your physical and mental health. You'll have access to [mention a few key offerings, e.g., mindfulness workshops, fitness challenges, mental health resources]. Our goal is to make it easier for you to prioritize your well-being in a way that works for you.

You can learn more and get started by visiting our wellness portal here: [Link to Wellness Portal or Sign-up Page].

We encourage you to explore what [Program Name] has to offer.

Best,

[Your Name]

[Your Position]

[Company Name]

</template>

What About Using Flodesk?

Now that you have these five employee engagement email templates, you need a tool to bring them to life. At Flodesk, we provide intuitive email marketing tools that help you create, send, and automate your internal communications. You don’t need any coding or design experience to build emails that engage your team and reflect your company’s brand, making it simple to grow and manage your list.

Our platform gives you everything required for effective email marketing, without the usual complexity. With an intuitive email builder, powerful automations, and well-designed forms, we empower beginners and experts alike to send emails that look good and get the message across. Join the thousands of businesses that use Flodesk to handle their email marketing in a radically simple way.

Wrapping Up

Keeping your team engaged starts with clear and consistent communication. Use these templates as your starting point to build a stronger internal dialogue.

Flodesk provides the platform to create beautifully designed emails that your team will actually read. Sign up to simplify your internal communications and send emails that make an impact.