We've all been there: you send an important email and hear nothing back. Knowing how to circle back effectively can turn silence into a conversation.
Having a go-to template makes sending that follow-up simple and stress-free. Here are five different templates you can use to follow up with confidence.
<template>
Subject: Reminder: Our meeting on [*Date*]
Hi [*Recipient’s Name*],
This is a friendly reminder about our meeting scheduled for [*Date*] at [*Time*]. We'll be connecting at [*Location/Link*].
I’m looking forward to discussing [*Briefly state the meeting’s purpose or agenda*] with you. Please feel free to bring any initial thoughts or questions you might have.
See you then,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
<template>
Subject: Update on [*Project Name*]
Hi [*Recipient’s Name*],
I’m writing to share a quick update on the [*Project Name*]. We have successfully completed [*Mention a key milestone or task*], and everything is proceeding on schedule.
Our next focus will be on [*Describe the next phase or task*]. To keep things moving smoothly, could you please provide your feedback on [*Specific item needing input*] by [*Date*]?
Let me know if you have any questions. We value your collaboration on this.
Best,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
<template>
Subject: Your feedback on [*Project/Document Name*]
Hi [*Recipient’s Name*],
I’m writing to follow up on the [*Project/Document Name*]. Your perspective is important, and I would appreciate your feedback to ensure we’re on the right track.
Could you please share your thoughts by [*Date*]? This will help us finalize the details and move forward. You can find the document attached or access it here: [*Link to document*].
Let me know if you have any questions.
Thanks,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
<template>
Subject: Following up on the [*Project Name*] proposal
Hi [*Recipient’s Name*],
I’m writing to follow up on the proposal for [*Project Name*] I sent over on [*Date*]. I wanted to check in and see if you’ve had a chance to look it over.
We’re particularly excited about how [*Mention a specific part of the proposal*] can help you achieve [*State a key goal*]. If you have any questions or would like to discuss any part of it in more detail, I’m here to help.
Are you available for a quick chat sometime next week?
Best,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
<template>
Subject: Checking in
Hi [*Recipient’s Name*],
I’m writing to reconnect since we last spoke at [*Event or Occasion*]. I enjoyed our conversation about [*Specific topic you discussed*] and have been thinking about it since.
I came across this [*Article/Resource*] and thought it might interest you. I also wanted to see how things are going with [*Mention a project or goal they shared*].
Let me know if you’re open to catching up for a few minutes sometime soon.
All the best,
[*Your Name*]
[*Your Position*]
[*Your Company*]
</template>
While these five circling back email templates offer a solid foundation, managing your communications can be made even simpler with the right platform. Flodesk provides intuitive email marketing tools for small businesses, helping you grow and monetize your email list without the hassle. You can create, send, and automate emails that engage your audience and drive revenue—no coding or design skills required.
Flodesk is built to help both beginners and experts send effective, high-converting emails in a straightforward way. With an intuitive email builder, powerful automations, and well-designed forms, Flodesk gives you everything you need for successful email marketing, stripped of the complexity.
Mastering the art of the follow-up is key to building strong professional relationships, and these templates give you a clear path to crafting messages that get responses. With a solid strategy in hand, you can communicate with confidence and purpose.
Put these templates into practice with a platform designed for clear and effective communication. Sign up for Flodesk to start sending emails that connect with your audience.
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