Reaching out to your alumni network is a powerful way to build community and support, but figuring out what to say can be tricky. We're breaking down five essential types of alumni outreach emails to help you connect.
Referring to a template gives you a solid foundation to build from. It helps ensure your message is clear, effective, and looks good every time you hit send.
<template>
Subject: You're Invited: [*Event Name*]
Hi [*First Name*],
We’re hosting [*Event Name*] and would love for you to be there. It’s a special occasion for [*University Name*] alumni to [*briefly describe the purpose of the event, e.g., reconnect, network, or celebrate*].
Join us on [*Date of Event*] from [*Start Time*] to [*End Time*] at [*Location of Event*]. We’ll have [*mention a key activity or highlight*], giving you a chance to see old friends and make new connections.
To join us, please RSVP by [*RSVP Deadline*] so we can finalize arrangements. You can reserve your spot here: RSVP for the event.
We hope to see you there.
All the best,
[*Your Name*]
[*Your Title*]
[*University Name*]
</template>
<template>
Subject: Help Shape the Future for [*University Name*] Students
Hi [*First Name*],
As a graduate of [*University Name*], you know the value of the education and experiences offered here. We are reaching out to our alumni community to ask for your support in helping the next generation of students achieve their goals.
This year, we are focused on [*specific campaign or fund, e.g., the annual scholarship fund, new lab equipment, etc.*]. Your contribution will directly impact [*explain the tangible outcome, e.g., students who rely on financial aid, our research capabilities, etc.*].
A gift of any amount makes a difference. To contribute, please visit our secure donation page: Give Today.
Thank you for being a part of our community and for considering this opportunity to give back.
Best regards,
[*Your Name*]
[*Your Title*]
[*University Name*]
</template>
<template>
Subject: Your [*Month/Season*] Update from [*University Name*]
Hi [*First Name*],
Here’s your latest look at what’s happening at [*University Name*] and within our alumni community. This edition is packed with news, stories, and opportunities we think you’ll find interesting.
Inside this issue:
To read these stories and see what else is new, including upcoming events and campus updates, view the full newsletter here: Read More.
We hope you enjoy catching up.
Best,
[*Your Name*]
[*Your Title*]
[*University Name*]
</template>
<template>
Subject: Make a Difference: Volunteer with [*University Name*]
Hi [*First Name*],
Your experience as a [*University Name*] alum is invaluable. We have an opportunity for you to share your time and expertise by volunteering for [*Specific Volunteer Role or Event*].
In this role, you will [*briefly describe the impact of the volunteer role, e.g., mentor current students, help organize our annual fundraiser, etc.*]. It’s a direct way to support our community and connect with fellow alumni and students.
The commitment involves [*Time Commitment*] on [*Date(s) of Opportunity*]. If you are interested in getting involved, you can learn more and sign up here: Sign Up to Volunteer.
Thank you for considering this opportunity to make an impact.
Sincerely,
[*Your Name*]
[*Your Title*]
[*University Name*]
</template>
<template>
Subject: Your Feedback Matters: The [*University Name*] Alumni Survey
Hi [*First Name*],
Your perspective as a [*University Name*] alum is essential. We are working to [*briefly explain the goal, e.g., improve our alumni programs or plan future events*], and your feedback will directly shape our decisions.
The survey will take about [*estimated time, e.g., 5 minutes*] to complete. To share your thoughts, please follow the link below before [*Feedback Deadline*].
You can access the survey here: Take the Survey.
Thank you for helping us build a better community.
Regards,
[*Your Name*]
[*Your Title*]
[*University Name*]
</template>
Now that you have these five alumni outreach email templates, Flodesk provides the tools to bring them to life. Our platform is designed to help you build and manage your email list, letting you create, send, and automate emails without needing to write a line of code. We focus on making email marketing straightforward so you can connect with your audience effectively.
Over 100,000 businesses use Flodesk to communicate with their subscribers. Our tools are built for both newcomers and seasoned marketers to send emails that look good and get results. With an intuitive email editor, effective automation sequences, and well-designed forms, we provide the essentials for your email marketing, minus the complicated features.
With these templates, you have a solid framework for connecting with your alumni network. The next step is sending emails that get opened and read.
Flodesk gives you the tools to design and send emails that reflect your institution's brand. Sign up to start building your campaigns.
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