Giving a 30-day notice is a standard part of many business relationships, but figuring out what to say can be tough.
That's where a good template comes in. It gives you a solid starting point, so you can communicate clearly and confidently without starting from scratch.
<template>
Subject: Your [*Subscription Name*] subscription renews in 30 days
Hi [*Customer Name*],
This is a friendly reminder that your [*Subscription Plan Name*] plan is scheduled to renew in 30 days on [*Renewal Date*].
To ensure uninterrupted service, your card on file will be charged [*Amount*] on the renewal date. No action is required on your part to continue enjoying [*mention a key benefit of the subscription*].
If you need to make any changes to your subscription or update your billing details, you can manage your account here: [*Link to Account Settings*].
We’re glad to have you as part of our community. If you have any questions, feel free to reply to this email.
All the best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Notice of Service Termination - [*Service Name*]
Hi [*Customer Name*],
This email is to inform you that we will be terminating the [*Service Name*] agreement, effective 30 days from today, on [*Termination Date*].
Please be sure to [*mention specific actions the customer needs to take, e.g., export data, settle outstanding invoices*] before the termination date. Your access to the service will end on this date.
For a smooth transition, we’ve outlined all the necessary steps and frequently asked questions here: [*Link to Transition Guide/FAQ*]. If you have any questions about your account, please don’t hesitate to reach out to our support team.
We appreciate the opportunity to have worked with you.
All the best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Upcoming Payment Due for Invoice [*Invoice Number*]
Hi [*Customer Name*],
This is a reminder that your payment for invoice [*Invoice Number*] is due in 30 days, on [*Due Date*].
The total amount due is [*Amount Due*]. You can view the invoice and make a payment easily through our secure portal: [*Link to Payment Portal*].
We appreciate your timely payment. If you’ve already settled this invoice, please disregard this message. For any questions about your bill, just reply to this email.
All the best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Important Update to Our [*Policy Name*]
Hi [*Customer Name*],
We're writing to let you know about some upcoming changes to our [*Policy Name, e.g., Terms of Service*]. These updates will take effect in 30 days, on [*Effective Date*].
We’ve refined our policy to [*briefly explain the reason for the change, e.g., introduce new features, comply with new regulations*]. The key updates are designed to improve your experience and clarify our commitments to you.
You can review the full, updated policy here: [*Link to New Policy*].
By continuing to use our service after [*Effective Date*], you are agreeing to the new terms. If you have any questions about these changes, please feel free to reply to this email.
All the best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
<template>
Subject: Your [*Company Name*] account will be deactivated in 30 days
Hi [*Customer Name*],
This email is to let you know that your account is scheduled for deactivation in 30 days, on [*Deactivation Date*].
Once your account is deactivated, all associated data will be permanently removed. To make sure you have everything you need, please export your data before the deactivation date. You can find instructions on how to download your information here: [*Link to Data Export Guide*].
If you have any questions or believe this deactivation is in error, simply reply to this email and our support team will be happy to help.
All the best,
[*Your Name*]
[*Your Title*]
[*Company Name*]
</template>
Once you have your 30-day notice emails ready, Flodesk provides the tools to send them effectively. We offer intuitive email marketing for small businesses, helping you grow and manage your email list. Without needing coding or design skills, you can build, send, and automate emails that connect with your audience and support your business goals.
Our platform is trusted by thousands of businesses because it simplifies the process of sending professional-looking, effective emails. With a straightforward email builder, capable automations, and clean forms, Flodesk gives you everything you need for your email marketing, minus the complexity. It’s designed to be accessible for beginners while providing the power that experts require.
Crafting a clear 30-day notice is essential for maintaining professional relationships. These templates provide a solid foundation for any situation you might face.
When you're ready to send your message, Flodesk helps you do it with confidence. Sign up to start sending emails that look as professional as your business.
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